New
Alresford Town Council
Draft Minutes
of the Tourism Committee Meeting
Wednesday
22nd April 2009 at 6:30pm in the Station Buffet (relocated to Town
Offices)
Present: Cllr. Phillips, Cllr Evans, Cllr Cattle, Cllr Power, Ellen Simpson
(WCC Tourism), Barbara Gray
Press/Member of Public: None
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83 |
Apologies Cllr Gentry, Cllr Read |
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84 |
Declarations of interest Cllr Power – John Arlott
Plaque |
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85 |
Minutes of the meeting 7th January 2009 To be ratified at next meeting Chair advised Louise McKay
of Watercress Line has left and gave note of thanks for her contribution.
NATC to send letter of thanks. E Simpson advised Tim Beere has
taken over as Marketing Manager, Mid Hants Railway . Clerk to contact. Chair thanked Sarah
Bettridge as Tourism Clerk to date and welcomed Barbara Grey to the position. |
Clerk Clerk |
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86 |
Public Questions None. |
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87 |
Budget And Expenditure to 31st March 2009 |
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87.1 |
Spend to Date: Chair gave a brief
explanation of all Income and Expenditure to end of last fiscal. Overall tourism came in at £7800; £1300
under revised budget. Hanging Baskets - Income would have been £400 higher. One donation not
received. Sundries - Nothing under this category last
year Telephone - was higher than budgeted due to having to pay line
rental to BT as well as Broadband. Next year likely to be £330
altogether but have the sundries to absorb this. VIP - £500 expenditure as agreed Millennium Trail - Donation request to George Hollingbery held over to
2009/10 resulting in higher overall expenditure than budgeted for. Publications – Impact Distribution only invoiced once in 2008/09
year Watercress Festival – Cllr
Cattle advised we received half income
from Stratton Bates Parking. Expenditure as predicted Leaflets - No income/expenditure during 2008/09; WCC producing
the cricket leaflet took up the £1000 NATC normally receives. |
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88 |
Projects |
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88.1 |
Watercress Festival: Cllr Cattle reported on
meeting held 20th April; all going well. Sold out stalls in West St , there
will be some stalls in East Street and about 45 Hampshire Farmers Market stalls
in Broad St. Chair – Sterling job done by
JC and the organising team with its broader community involvement. Expect coverage on
Sunday 17th May by BBC South, Radio Solent Cllr Cattle tabled some
Watercress Souvenir Programmes advising more to follow. Mail shot letter and programme to residents
being circulated in the streets affected. |
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88.2 |
Hanging Baskets/Bowser: 79 Baskets requested to
date. Cllr Evans advised has received about 10 others and will pass to NATC. Chair asked for more
sponsors for Up the Poles - £60
to sponsor. Baskets will be hung for the Watercress Festival. Bowser – it remains
difficult to source spares for the current machine which will be ready for
the upcoming season. Cllr Cattle advised a replacement could cost £3-4,000
and it would be difficult if a new bowser had to be mounted on the back of a
vehicle. |
SE |
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88.3 |
Millennium/Arle Valley
Trail Maintenance: |
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Email sent but no response from
HCC with regards to the next scagg cut along
the Trail. Clerk to continue to chase |
Clerk |
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Chair advised North side of
hedge laying along the Trail Memorial Gardens to Ladywell Lane done and
further work to take place next Wednesday. |
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Funding from HCC is £565.50
for works due to be carried out in July on Arle Valley Trail going west from
the Eel House. D Goodman seeking donations from Landowners. Committee awaiting
final figures to determine NATC Tourism’s contribution. Chair advised New
Information Board will be erected with information on eel trapping etc. |
DG/MP |
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88.4 |
Plaques |
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John Arlott Plaque and Cricket Leaflet launch– Cllr
Power updated on progress towards the planned launch on 21st June but
Listed Building Consent is still awaited . Proposed programme 12.15pm
Unveiling, 1pm VIP reception in ARC, 1.30pm-3.30 pm Cricket match followed by
Cricket tea. Town Partnership have
received £320 donations. Cllr Power
sought a £160 contribution from NATC
Tourism Resolution:
To donate £160 to Town Partnership towards the launch of the Cricket Leaflet,
John Arlott Plaque and the cricket match at
the ARC. Proposed:
Cllr Phillips Seconded Cllr Evans
– Agreed To go to NATC Town Council for ratification. ES tabled Cricket Leaflet
for information only at this stage; not to be circulated. Website
currently being built by WCC Tourism The committee suggested Cllr
Power advises Nigel Patterson that inviting Alresford residents as spectators
to the cricket match was felt to be an excellent idea. Cllr Power advised the
event will be advertised in What’s On. |
Clerk MP |
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90 |
Literature and Technology |
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90.1 |
Millennium/Arle Valley
Trail Leaflets: Stock held at Town Offices currently
at 14,250. |
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90.2 |
Alresford Pocket Guide: |
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Chamber confirm sufficient
stock until Autumn 09. AGM next week. Cllr Evans to advise details of
reprint. WCC confirm have run out of
leaflet. |
SE |
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90.3 |
V.I.P.: Installed, up and running
and user friendly |
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91 |
Reports |
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91.1 |
Town Trust: Met with WCC Tree Officer who
was in agreement with remaining works along The Avenue re epicormic growth Town Trustees have planning agreement
for service road closure during the Thursday Market |
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91.2 |
Winchester Tourism: Report tabled and attached. In particular Winchester Tourism is
improving their website; follow: http://www.newmind.co.uk/demo/winchester/1.htm. It was
agreed that the Chamber consider modernising the Alresford site. Also of interest was the
opportunity to acquire an Inspire Mark related to the Cultural Olympiad which
would be very useful for e.g. The Watercress Festival/Watercress Alliance.
This needs to be considered in the coming year. |
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91.3 |
Chamber of Commerce: Cllr Evans talked through a proposed
leaflet from ‘Treasure Trails’ targeted at families visiting Alresford .
Similar schemes already run in Alton and New Forest Cost to purchase at £5 was
felt to be too high. Passed to ES to
follow up and report back to Chamber. |
ES |
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91.4 |
Watercress Line: No report received |
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91.5 |
Rotary Club: No report received |
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Date
of next meeting: Wednesday 22nd July 2009 at 6.30pm in the Station
Buffet The Chairman closed the
meeting at 7.50pm Chair Signature__________________________ Date__________________ |
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