New Alresford Town Council

MINUTES OF THE RECREATION COMMITTEE MEETING

Held at Arlebury Park

at 7.30 pm on Wednesday 26^th September 2007

Present: Cllrs Middleton (Chair), Power, B.Jeffs, J.Cattle

Sports Reps: T. Ingram,/T. Young (Football), R.McPartland, H.Bone

Apologises: Cllrs. Read, Luckham

Press: Margaret Gould

Present: City Cllr. E. Jeffs

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DECLARATION OF CLLR. INTERESTS – None MINUTES OF THE MEETINGS of 18^th July, 2007 Proposed: Cllr. B. Jeffs Seconded: Cllr. Power (AGREED) Actions carried forward Sun Hill/ Stratton Bates – New equipment installation complete. Sun Hilll Refurbishment– Refurbishment completed Arlebury Park Balcony – TI to forward quote for balcony rail cover. Perins Meeting - Dates had now been given and meeting to be arranged PUBLIC PARTICIPATION (Adjournment) Mr. R. Atkins Q. Has Rugby Club paid their annual fee. A. Not as yet. Q. Why is there no accounts available and what is the committee’s current spend A. NATC accounts being transferred to SAGE software once available Mr. Atkins will be forwarded a copy of the Committee’s accounts. Currently the Committee is under budget. Q. Why has the Stratton Bates Tree Strategy been dropped from the Agenda A. There is insufficient funds available for this project due to legal costs incurred by NATC in respect of the Steven’s case. Q. Is there sufficient money available in Open Spaces for CPO and Tennis Project. A. Both projects will go ahead with the aid of Open Space Funding. Q. Will the Football Club be recompensed for work carried out in and around Arlebury Park. A. This matter is being amicably reviewed by NATC and ATFC. Q Mrs. Stevens had sent a letter regarding Sun Hill Recreation Park A Mr. Atkins was informed that NATC would reply to Mrs. Stevens letter. SPORTS SECTION Football TI report Reported that the 1^st team was doing reasonably well and that the reserves were top of their division. ATFC would be delaying sending off papers in respect of qualifying status until the problem with APSSC had been resolved. TI expressed concern regarding the town perspective relating to the Arlebury Park funding. The sporting fraternity, the club and the council had benefited from the Football Foundation funding and TI request a breakdown of the spend to illustrate the overall benefit the Football Funding had given to the community at large. TI reported concern over the following issues. Taps in new changing room were broken. Smoking and drinking on the balcony. Drinking on the balcony results in the fining of ATFC. The APSSC was not being cleaned. Clerk was aware of these matters and the Council would be reviewing the situation. Clerk to have paint tins removed from boiler room as this represents a fire hazard. TY report The pitches were reported to be in good condition. There were 150 members which represented 7 sides . The Chair congratulated TY on this achievement. Stratton Bates lights in toilet was reported to be again not working. Cricket – No Cricket representation attendance Rugby - No Rugby representation attendance. Cllr. Middleton stated that work on the CPO continued to go forward. Tennis – RMCP thanked the Chair for his work on the Tennis Specification. Clerk to send specifications out. HL reported that the LTA did not recognize the NATC and would not accept the lease as guarantee for their 50% of the loan. The Tennis put the following resolutions to the committee to resolve this situation. Resolution: For NATC to formally stand as guarantor for LTA loan in respect of refurbishment of Tennis Court and Tennis Hut. (Chairman stated this committee could not give guarantees on behalf of NATC and would put the request to Full Town for consideration on 4^th October) Resolution: To have the tennis lease of 25yrs formally worded by a solicitor at the expense of the Tennis Clu Tennis Club. Proposed R.McPartland Seconded Cllr. Middleton (AGREED) . Clerk to arrange. PETANQUE - Resolution: To cost rinks at Arlebury Park . . Proposed Cllr. Middleton Seconded Cllr. Jeffs (AGREED) PARKS AND EQUIPMENT Rubbish Bins Chair and Grounds man to select a standard rubbish bin for all Recreation Park to replace all damaged bins. Arlebury Park Parking Bays Resolution: To extend commercial parking bays and install commercial signage to all bays abutting the flint wall together with the installation of the cycle rack in bin bay. Proposed Cllr. Power Seconded Cllr. B. Jeffs (AGREED) Resolution: For Thursday Market Traders to be charged £10 per day per vehicle for parking at Arlebury Park. Proposed Cllr. Power Seconded Cllr. B. Jeffs (AGREED) Notice Board Resolution: To commission Keith White to build and install a notice board at Arlebury Park at a cost of £950.00 (Resolution to be put to Full Town Council for review on 4^th October) Pot Hole Repairs Resoution: For TI to repair pot holes in grass verge at Arlebury Park and to improve access to area at not cost to NATC. Proposed Cllr. Middleton Seconded Cllr. B. Jeffs (AGREED) Rotary Bonfire Night – Clerk to contact Rotary Club regarding Bonfire Night arrangements and implementation. FINANCE Open Spaces Clerk to obtain schedule of end date for all open space contributions. FURTURE MEETING DATES AND AGENDA ITEMS Wednesday 14^th November, Arlebury Park (Upper Meeting Room) The Chairman closed the meeting at 8.20 pm. Chairman’s signature………………………………………………..date………………………..

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