New
Alresford Town Council
MINUTES OF THE RECREATION
COMMITTEE MEETING
Held at Arlebury Park
at 7.30 pm on Wednesday
30th January 2008
Present: Cllrs
Middleton (Chair), Power, Read, Cattle,
Sports Reps: T. Ingram,/T. Young (Football),R.
McPartland (Tennis),H.Ogus (Rugby), A.Joyce (Cricket)
Apologises: Cllrs. Jeffs
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DECLARATION
OF CLLR. INTERESTS None MINUTES
OF THE MEETINGS of 14th
November 2007 Proposed:
Cllr.
Read
Seconded: Tim Young (AGREED) ACTIONS
CARRIED FORWARD Arlebury Park Balcony Work completed. Football Foundation Monitoring Form - Completed and acknowledged by FF. Thanks was given to TI for his help in
completing the form Parking Bay Signs at Arlebury Park - Work
completed. Arlebury Park Cycle Rack
- Equipment stolen. Crime number
given to Insurance for claim verification. Sun Hill Matting
- Awaiting quote and detail of
surfacing (See item 240.2 below) Open Space Funding for Tennis Project - Application
acknowledged Stuart Dunbar Dempsey is awaiting approval from the portfolio
holder Keith Wood which is expected in approx. 2 weeks. Work on the project will commence
immediately upon receipt of WCC approval. Presentation
by Stuart Dumber Dempsey Open Spaces Officer SDD explained the Open Spaces
philosophy. Approved developments
were required to pay £1082 for each 1 bedroom dwelling, prior to the
commencement of the development, to make
provision for the recreational infrastructure of the community. There is currently a time restriction
of 5 years on each developer
contribution which is being negotiate to 10 years. The fund pot is split between play and sport and when
developers provide play areas within the development the play pot is reduced
pro rata of the play provision. Where
Schools and Private clubs have an open door policy for the community their
grounds are included as green sites. Alresford
is a large settlement and has a slight deficit in its green sites. Alresford Open Space available funds are:-
£36k for play and £131k for
sport. Clerk to inform SDD if a split
between sport and play would be required for the Tennis Project funding, SDD stated that WCC are exploring the opportunities
of less structured risk taking play.
He was asked for an assessment of risk and insurance. WCC had carried out no formal assessment
of risk and insurance and it was suggested the Community Wellbeing Manager
who is the WCC lead officer on play strategy be asked to investigate this
matter on behalf of Town and Parish Councils to enable the making of informed
decisions on wild play strategy.
Clerk to write. PUBLIC
PARTICIPATION (Adjournment) - No
Questions
SPORTS
SECTION Sports Fees The sports clubs were informed that
sports fees in respect of the changing facilities would be reviewed due to high
utility charges and on-going service.
It was suggested that the only fair and accurate way to charge for
water usage would be to install water meters in each changing room. The cost of this installation to be
investigated and included in the review. Football TI report Reported that all 3 teams were doing
well. He stated that Hants FA had
requested that the under 12/13/14 cup finals be played at Arlebury Park. This was an all day event to be schedule for
a Saturday at the end of March. League rules would apply and discussions to
be held with the Club to ensure that all members were made aware of the rule restrictions
and that staff take responsibility for ensuring the rules were upheld. Particular concern was the prohibition of
drinking on the balcony. Clerk to
arrange a meeting with SM/TI/TY/CP/CT.
Debris continued to be a problem together with damage to
property. Clerk to request CSU
attendance at the site on Saturdays.
Dog fouling continued to be a problem at both sites. Clerk to ask dog warden to be in
attendance early mornings and to prosecute offenders. Rugby Club to chase Corgi certificate. TY report Reported that the pitches were
holding up. The Youth teams had full
squads turning out and were doing well.
Repairs on Stratton Bates remained outstanding. AJ Cricket Reported that Clive Surrey of Perins
was found to be helpful. The team was
using Perins indoor nets and playing indoor cricket. TI and AJ agreed the 10th May
as the start of the cricket season and end date as 30th
August. AJ to forward fixtures to
clerk. Clerk informed AJ that a cost
for cricket strip maintenance would be put before the committee at the next
meeting, HO Rugby Reported that the club had improved
in quality and were beginning to regularly win games. More members were registering amongst
which were younger players and in a few seasons this would result in a strong
rugby side. Overall there was an
upturn in the club spirit. HO was
informed that a meeting was held to bring together the CPO requirements. A
further meeting had been arranged to finalise the documents on 12th
February. HO was asked to chase the
corgi certification for the cooker. RMcP Tennis Reported
that as soon as Open Space funding is approved work will commence on the
courts. The work is expected to take 11 weeks after which phase 2, the
tennis hut and extended fencing, will commence. Any remaining funds will be spent on the ancillary works needed
for the hut. If there are no
remaining funds this work will be
carried out when funding becomes available.
The committee was informed that the hut will be timber on a concrete
based and will be located between a portion of the brick and flint wall and
the tennis court area. JR Perins JR
reported that the full council had agreed to have representation on the
committee for Trust status and he was the elected NATC representative. Perins were looking towards community
partnerships and had employed additional staff to forge community links. JR was asked to request the school to move
the extended school event to the evening to accommodate the community as a
majority of adults worked during the daytime. Petanque Resolution For the
implementation of Petanque Terrains at Arlebury Park. (Not
proposed or seconded) The committee felt a portion of the
funding should be secured by the potential users in accordance with all other
sports societies. They felt that 4
rinks were unacceptable and were unconvinced there would be a sustainable
usage of the facility. PARKS
AND EQUIPMENT Resolution For Burnetts annual funfair to book Stratton Bates from 12th
to 17th May at a cost of £150. (RESOLUTION REJECTED). Clerk to
request a fee of £250 together with a returnable bond of £500. Resolution: To claim money from Open Spaces to carry out soft surfacing at
Arlebury Park (approx. cost £14,900).
(RESOLUTION DEFERRED) Clerk to obtain other quotes on
like materials with a view to trailing the surface on the small area, that
requires repairing, at Sun Hill.
Additional information was requested regarding the material to include the process for securing the
surface edges. Clerk to obtain
information and report back to committee. FINANCE It was noted that due to the bad
summer the Recreation budget had been overspent by £500. Additional funds to be requested from the
main town council. The committee to
keep a close watch on 08/09 spend to
ascertain whether the recreation budget was sufficient to cover its
maintenance demands. . FUTURE
MEETING DATES AND AGENDA ITEMS Wednesday
26th March 2008, Arlebury
Park (Upper Meeting Room)
The Chairman closed the meeting at 8.30 pm. Chairmans
signature
..date
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