New Alresford Town Council

Present: Cllrs Yeldham (Chair), Cattle, Power, Gentry

Sports Reps: T. Ingram/T.Young (Football), R. McPartland (Tennis), H.Ogus(Rugby), A.Joyce (Cricket),

Apologises: Cllr. Read

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Youth Presentation by Stuart McCullock

Stuart McCullock was asked to introduce himself to the Committee.

Mr. McCullock represents youth issues on Town Partnership. He is Chair of the Alresford Youth Association. External Service coordinator at Perins and is involved in supplying information to help families with 0-5 year olds.

DECLARATION OF CLLR. INTERESTS ON AGENDA ITEMS– None

MINUTES OF THE MEETING of 28^th May, 2008

Resolution: To accept minutes of 28th May, 2008 as true and accurate.

Proposed: Cllr. Cattle Seconded: Cllr. Power (AGREED)

ACTIONS CARRIED FORWARD

Arlebury Park Cycle Rack - Cycle Racks to be installed by end of July.

Sun Hill Matting - Completed

Petanque Terrains - Debate took place regarding the implementation of the terrain but as Full Town agreement had been obtained Standing Orders dicatate that this project be carried out in accordance with Full Town 7th February agreement (Min.614.1.2.1)

Allotments at Arlebury Park - This matter formed part of the Playground Survey and it was agreed that Arlebury Park was not the appropriate site for Allotments. (Matter Closed)

(meeting adjournment)

PUBLIC PARTICIPATION

Mr. Atkins

Q. Objected to the implementation of a Petanque Terrain on the grounds that no formal Petanque Club was established which would result in no fee being levied for the area. He pointed out that Sports Clubs using the park are charged a fee.

A. Objection was noted by the Chair.

Q. Was informed that NATC were not entitled to use the APSSC assets and stated that a fraud had been perpetrated.

A. NATC had an obligation to the clubs and community to open the premises and Mr. Atkins was asked to produce details of his allegations of fraud.

(meeting reconvened)

SPORTS SECTION

TI Football - Reported that Football had commenced training and that they were happy to report that they had not been relegated to a lower division.. TI reported the following problems to the Committed:-

1. Perins Community School - Community were not being given favourable rates. Rates were found to be lower outside the community and Alresford Football Club were forced to train outside the area. JR to liaison with Perins.

2. Stratton Bates Pavillion - A break in had occurred which rendered the facility unusable. Clerk to investigate and organize repairs. Police had been made aware of this situation

3. Vandalism - Had escalated at both Stratton Bates and Arlebury Park. Arlebury Park was encountering unacceptable levels of damage. The Police had been made aware of this situation.

Costs for gate to prevent youth access to the Arlebury Park balcony had been sought to prevent unauthorized access.

TY Football - Reported the youth fund raiser had been successful and youth training would commence on 1^st August. Various items had been stolen from the Stratton Bates Pavillion and TI reiterate that repairs were required before the facility could be used. An alternative venue was being sought for the youth annual fund raising event as it was felt the ARC hall hire was to high. TY was informed that the hire costs were lower than other like facilities in the area.

AJ Cricket - Reported that all teams were doing well. He concurred withTI that the Arelbury Park Grounds were being spoilt by youth vandalism. The club had good links with Sun Hill School but felt that Perins were forming cricket links outside the community to the determent of local cricket. JR to liaise with Perins.

HO Rugby - Reported that they had a new coach and that membership numbers were increasing. Due to league structure they had fewer games and this season they would be playing 6 away and 6 home games. The club would be arranging friendly matches to compensate the shortfall and the league were reviewing its structure.

RMcP Tennis - Gave the Clerk a set of keys for the new Tennis Court. The Pavillion was in the process of being selected and planning permission was being sought for its construction. NATC had the Tennis License and would inform the Club once all points raised were agreed. Council felt it would be beneficial to the club to have the pebble ramp leading to the side entrance concreted. The Club were in agreement and would look at this matter at a later stage.

JR Perins - No Report.

STRATTON BATES PAVILION

The Committee requested costs be obtained to renovate Stratton Bates Pavilion to ensure that the project is considered in the 09/10 budget. It was felt that the renovation would encourage a wider usage of the facility. Clerk to obtain estimates for budget and to carry out the relevant repairs needed to ensure that the facility is operational. Clerk reported problems with accessing the premises TY and TI to inspect premises with Clerk and to assist with accessing of the premises.

FINANCE UPDATE

Reports were reviewed and congratulations were given upon the layout. Sports invoices were known to be outstanding and would be issued to all Clubs in due course..

PARKS AND EQUIPMENT

Playground Survey

The Committee reviewed the survey and considered that costs be obtained in order that an on-going strategy could be put in place to maintain and renew playground equipment. A slide was to be installed at Arlebury Park. Clerk to cost for this equipment and Open Space funding approval to be obtained. A quote to be obtained for the soft surfacing of all play areas to implement a rolling program of repair. Three monthly inspections to be carried out by Cllrs. of all the play areas. It was reported that Zurich carried out an annual check of equipment for insurance purposes. Concrete rubbish bins were to be installed at Sun Hill. Peter Bridges to quote for the cutting back of trees to the north of the Sun Hill Playground. It was reported that the residents of Benenden Green reject the idea of a play area as the Green functioned successfully as a general purpose open space. A questionnaire relating to this topic was being carried out by Schools and MP to ask that the Council be provided with the results of the survey.

Resolution: To accept the recommendations and to obtain costs in accordance with the Playground Survey. Proposed Cllr. Gentry Seconded Cllr. Power (AGREED) Clerk to obtain quotes.

Resolution: To repair The Rocking Horse at Sun Hill for a cost of £380 and to repair the aerial runway at Arlebury Park at a maximum cost of £500. Proposed Cllr. Yeldham Seconded Cllr. Power (AGREED)

Resolution: For the Rotary Club to hold their annual bonfire and firework display at Arlebury Park on the 5^TH November. Proposed: Cllr.Power Seconded T. Ingram (AGREED)

TI asked that the Rotary Club be informed that the Floodlights for the event should only be operated by the Football Club. It was suggested that the Rotary Club donate money to a charity for the use of the floodlights.

ITEMS FOR NEXT AGENDA AND DATE OF NEXT MEETING

Agenda Item - Resolution: For S. McCullock to represent the Youth of Alresford on the Recreation Committee.

Next Meeting:- Wednesday 17^th September, 2008, Arlebury Park (Upper Meeting Room)

The Chairman closed the meeting at 8.45 pm.

Chairman’s signature………………………………………………..date………………………..

SK/TI/

SB/RG

Cllr