DRAFT	New Alresford Town Council Meeting of Recreation Committee Meeting Held at the Alresford Recreation Centre 7.30pm Thursday, 16 June 2011	Page 70
PRESENT	Cllrs J Read (Chair) Cllrs. J Cattle, R Gentry, B Jeffs, S McCullouch and M Power. Sport Club representatives: C Burt (Youth Football), T Ingram (Football), H Ogus (Rugby) and R McPartlin (Tennis)
APOLOGIES	Cllr S Middleton
370	Cllr Gentry acting chairman as Cllr Middleton unwell
371	DECLARATIONS OF INTEREST - Declarations of Interest on Agenda Items - None
372	MINUTES OF PREVIOUS MEETING - Minutes of the meeting held on 23 March 2011 Resolution: To approve the Minutes of 23 March 2011as a true and accurate record after amendment: “delete H Ogus from those listed present”. Proposed: Cllr. Cattle Seconded: Cllr Power (AGREED)
373	ELECTION OF VICE-CHAIR Resolution: To elect Cllr Stuart McCullouch as Recreation Committee Vice Chair Proposed: Cllr Jeffs Seconded: Cllr Power Agreed
374	ACTIONS CARRIED FORWARD: The Facilities Sub-Committee to look at provision of hand dryers or paper towels for the changing rooms.
375	PUBLIC PARTICIPATION – None
376	SPORTS AND YOUTH
377	Football – TI has carried out maintenance on the shed and cleared rubbish at the back. Repairs done to pitches and all in place for next season which starts first week in August, there will be two games on Saturdays and one on Sundays. Seating has been removed from the balcony for the summer. However, it is a requirement of the Football League that seats are provided on the balcony. The only alternative is to have a stand. The tennis changing room had again been found open. People have been seen sleeping overnight under the balcony. TI queried the layout of the fire escape which comes back under the balcony. RG advised that the existing layout was approved by the Fire Safety Officer and a fire certificate has been lodged with the council to permit seats on the balcony. A query was raised reference the surface/drainage at Stratton Bates pitches, TI advised that the problem was resolved by using a better quality of seed.
378	Youth Football – CB reported that there are nine youth teams ranging from ‘Under 8’s’ to ‘Under 18’s’ – about 140 children. Season restarts in September and games are split between Arlebury Park and Stratton Bates.
379	Cricket - No report.
380	Rugby – HO reported that it had been a disappointing season for the Rugby Club with results. Two senior teams playing most Saturdays and are still attracting new players. A core of younger players now coming in but many lost at junior level due to not having a pitch in the town. Are unable at the moment to find a regular and satisfactory coach to train, select and manage the teams which is likely to be principal cause of poor performance this season. The mini section is thriving and have been invited back to Alresford Show to put on an event in the main ring. Rugby continue to participate in local events by exhibiting or by providing parking and stewarding services. Continue to have a close relationship with Perins and are again financing the rugby kit for their South Africa tour. HO has nominated Rosie Tugwell, a young rugby coach who helps a lot in local schools as well as coaching seniors, for torch carrying for the Olympics.
381	Tennis – RM reported that whilst the resurfacing had been carried out successfully problems have been encountered with costs for the pavilion project with an £8,000 shortfall. Foundations will require an extra £4,000 and other costs e.g. planning consents are higher than anticipated. The Tennis Club did receive money from the Open Spaces New Alresford fund and would like to apply now for a further £6,000 from the villages and NATC – 55% of members, New Alresford and 22% Old Alresford. Will also be going back to the contractors to see if they can give a reduction. MP advised that Old Alresford has no spend and cannot broker play for sport, but an approach could be made to Bighton. To be established whether funding and brokering from the villages would be acceptable.
382	Perins – No report
383	Youth – Written report circulated with agenda – no questions.
384	Finance:
384.1	The current figures were presented – noted budget of £30,000.
385	Recreation Grounds and Parks
385.1 385.1.2 385.1.3	Arlebury Park Play Equipment Update: The long boat has been temporarily moved due to vandals moving it from its base. Pete Bridges re-installing onto a concrete base. Timberline have done the remedial work required. Agreed that invoice should now be paid. Proposal for Extension to Skate Park/BMX Track: Cllr McCullouch’s report ‘Proposal for a Wheeled Sports Area on Arlebury Park’ circulated with agenda. Clive Cobb, spokesperson for Alresford youth was invited to address the meeting. A facebook page has been set up to gauge support – to date 176 have joined. The proposed design by Bencrete (shown in report) is popular with users. Noise issues less than with skateboarding as no metal sheeting on ramps – once foundations installed, a sound barrier would be created by excess soil. Additionally design uses poured concrete rather than cast concrete. Although space tight trees should not need to come out but possibly a small amount of hedge would be lost. The BMX group would be happy to plant trees if required. Need to ensure not in contravention of legislation with proximity to fence. BJ advised that planning consent will be required. Public participation will be needed, perhaps as part of the planning process. SM to ask Bencrete whether they would be willing to prepare the planning application. SM / BMX’ers to establish if there is a national association for the sport – if so, can they be tried for funding/advice. SM also to check funding possibilities with WCC and HCC. Resolution: The necessary work be put in hand to seek planning permission for a BMX track and this to be funded from the open spaces fund. Proposed: Cllr R Gentry Seconded: Cllr M Power Agreed To be ratified by Full Town Council	Page 71 SM SM
385.2 385.2.1 385.2.2	Stratton Bates Play Equipment Update: Pete Bridges did good job with fencing extension. Disabled equipment now installed and being well used. Swing due to very limited movement suitable only for disabled use and kept secured. Residents at nos 1 and 3 Ashburton Road kindly agreed to hold keys until a radar lock obtained. Letter of thanks to be sent. Roundabout suitable for both disabled and able bodied children. Due to problems with Timberline installations this company not being used again. Remaining toddler equipment has been looked at again and an order will be placed instead with Wicksteed. CCTV for Play Equipment: This item raised by a member of the public. Agreed that money spent on installing CCTV could not be recouped and when considered in relation to the cost of insurance it is not a viable option. Repairs have to be undertaken and this option is cheaper than installing CCTV. Therefore it was agreed not to pursue. Letter to be forwarded advising of the committee’s decision in this. It was agreed to consider notices advising number to call if vandalism is witnessed. Cost to be ascertained.	Clerk Clerk Clerk
385.3 385.3.1	Sun Hill Goalposts – TI awaiting official quotation for new goalpoasts – likely to be approx £1,000 including installation. Open spaces to be used and recycled goalpost installation then to be done at Sun Hill.	TI
386	Other Business: None
387	Next Meeting: To be held at 7.30pm on Thursday, 29 September at Alresford Recreation Centre Meeting Closed at 8.02pm
	Chairman’s Signature…………………………………….Date…………………….	Page 71