DRAFT	New Alresford Town Council Meeting of Recreation Committee Meeting Held at the Arlebury Park 7.30pm Wednesday 3 November 2010	Page 64
PRESENT	Cllrs. S Middleton, J Cattle, B Jeffs (from 7.45), A Joyce (Cricket), T Ingram (Football), Chris Burt (Youth Football), Hugh Ogus (Rugby), Richard McPartlin (Tennis)
APOLOGIES	Cllrs R Gentry, M Power
352	DECLARATIONS OF INTEREST - Declarations of Interest on Agenda Items - None
353	MINUTES OF PREVIOUS MEETING - Resolution: To add Cllr B Jeffs to those presented, then to approve the Minutes of 29 September 2010 as true and accurate. Proposed: T Ingram Seconded: A Joyce (AGREED)
354	ACTIONS CARRIED FORWARD: a)Keys handed to T Ingram, as requested at previous meeting. b)Meeting advised that the litter containment person has resigned, therefore the additional weekend clearing requested is on hold until the post is filled, it is currently being advertised. c)WCC had advised that open spaces funding could not be used for repairs or maintenance of goalposts replacement is a grey area but consideration would be given to replacement for clubs where local people could become members if they chose but for definitive answer an application should be submitted.
355	PUBLIC PARTICIPATION – Vernon Walker, on behalf of the petanque users, thanked the committee for the facility which is enjoyed by all those who use it. Unfortunately there are now signs of wear with stones rising to the surface and causing problems for players. Mr Walker’s conclusion is that the ground was not pressed down prior to rolling and compacting. Possibility that the track vehicle used was not sufficient for the job and it should have been done with a large/vibrating roller and sharp sand or fine grit should have been used. Also weed killer should be applied round the edges annually. Cllr Middleton will look at the terrain with Cllr Gentry. Also noted that the terrain has been laid flat, whereas it should have a slight slope. Mr Walker advised that numbers playing vary, with sometimes 6 – 8 people attending but can be up to 18. It is treated as a public domain and as such there are no subscriptions for regular players, and the facility is there for anyone to use free of charge. Name of contractor used to be ascertained and allocation of maintenance responsibilities.	SM/RG Clerk
356	SPORTS AND YOUTH
356.1	Football – Football is going well, currently half-way up the league and there are plenty of players. However, still the usual problems, dog mess on pitches and rubbish in hedges. The same issues applicable also to Stratton Bates. Due to use by others of the ARC car park, football are having to use the over flow area and the barrier system needs to be put in place. Notices are ready, as is the barrier – Cllr Cattle is willing to start doing the barriers but last exit times need to be established, especially at weekends. Cllr Middleton will discuss with the bar manager. A letter has been sent to Perins’ governors re car parking and their response is awaited. TI also advised that the builder who used the top run has not topsoiled it properly. Cllr Middleton and Cllr Gentry will look at this.. An informal meeting had been held to discuss the bar facility. Cllr Middleton advised that this was an informal meeting to discuss the way forward and no decisions were made. If any decisions are to be made these will be for the Full Town Council but Cllr Middleton did confirm that it is proposed that from January charges are to be made for extras currently not covered by hire costs.	JC SM SM/RG
	Youth Football – Going well with 125 members. Also having problems with dog mess on pitches.
356.2	Cricket - Re-stretching the strip. Who does this and how often? Probably done about eighteen months ago. Clerk to check.	Clerk
356.3	Rugby – Have had several injuries, specially in the front row and points forfeited due to injured players. Therefore not doing as well as hoped. Mr Ogus supported comments and concerns raised by football.
356.4	Tennis – Planning approval now given and awaiting written notification. Thanks offered for NATC support and to City Councillors Cook, Jeffs and Power for their input and support.
356.5	Perins – No Report
356.6	Youth – No report
357	Finance:
357.1	The current figures were presented - no queries were raised.
357.2	2010/11 Budget: Resolution – to approve the 2010/11 budget for the Recreation Committee. Anticipated that contractors costs e.g. fuel will increase. Resolution amended: to increase the proposed budget figure by £2000 to £33,598.00, to be ratified by Full Town Council. Proposed Cllr Cattle, Seconded H Ogus. Agreed
358	Youth Shelter: Resolution – to agree to support a partnership grant application between the Police and New Alresford Town Council, where the Police are agents and the Council the applicant on a Defra SEEDA grant for the shortfall in funding in respect of a Youth Shelter. Resolution declined. To be ratified by Full Town Council.
359	Recreation Grounds and Parks	Page 65
359.1	Petanque – discussed under Public Participation see minute 355 above.
359.2	Resolution: To plant new hedging plants along the northern boundary of Arlebury Park at a cost not to exceed £150.00. Proposed: Cllr Jeffs Seconded: Cllr Cattle Agreed
359.3	Play Equipment Update – An order has been placed for new equipment for Arlebury Park and Sun Hill.
359.4	Goalposts: Goalposts are included within ‘Play Equipment’ spec on insurance assets register, therefore a safety certificate would be required and will need to be concreted in. Trevor Ingram unable to pursue the provision of new goalposts for Sun Hill, these will have to be supplied by the Town Council. TI will supply relevant catalogue for consideration.
360	Other Business: · TI asked why no hand dryers had been provided for the new changing rooms. To be investigated. · Concern that downstairs toilet drains could incur future rat problems. Cllr Middleton to speak to a plumber.	Clerk
351	Next Meeting: To be held at 7.30pm on Wednesday, 23 March, 2011 at Alresford Recreation Centre Meeting Closed at 8.25pm
	Chairman’s Signature…………………………………….Date…………………….	Page 66