DRAFT	New Alresford Town Council Meeting of Recreation Committee Meeting Held at the Alresford Recreation Centre 7.30pm Wednesday, 23 March 2011	Page 67
PRESENT	Cllrs. R Gentry (Chair), S Middleton, J Cattle, B Jeffs (from 7.40), M Power, A Joyce (Cricket), T Ingram (Football), Hugh Ogus (Rugby), Richard McPartlin (Tennis)
APOLOGIES	Cllr J Cattle, S McCullouch (Perins) H Ogus (Rugby), C Surry (Perins)
362	Cllr Gentry acting chairman as Cllr Middleton unwell
361	DECLARATIONS OF INTEREST - Declarations of Interest on Agenda Items - None
362	MINUTES OF PREVIOUS MEETING - Minutes of the meeting held on 3 November 2010 Resolution: To approve the Minutes of 3 November as a true and accurate record Proposed: Cllr. Middleton Seconded: T Ingram (AGREED)
363	ACTIONS CARRIED FORWARD: a)Cricket pitch stretch not required as five yearly and done in 2008 b)Hand-dryers were not within the building specification to be referred back to the Building Maintenance Committee.
364	PUBLIC PARTICIPATION – None
365	SPORTS AND YOUTH
365.1	Football – Still running three teams. Season finishing on 30 April and then cricket will start. Reseeding and weekilling done and to be redone in two weeks. Rubbish is accumulating in the garage area. TI offered to bring in a truck and clear for which RG thanked him. Changing room 4 has damp coming through onto the electrics and the tank is overflowing again. TI has had gutters cleared. The car park is still overfilling and unauthorised people appear to be removing the barrier. RG outlined NATC’s proposal for installation of pay and display parking. Problems have been encountered where functions and football running concurrently. To be considered when taking future bookings.
365.2	Youth Football – No report.
365.3	Cricket - Steve Meekings has been given fixtures list for the season, 7 May – 20 August. The colts play on Sunday mornings but don’t use the ARC facilities.
365.4	Rugby – No report.
365.5	Tennis – The new development has started with the drainage currently being installed. The main contractor, AJP Construction, will start on site late May. TI had been called out on a Saturday evening for an open changing room. Members need to be reminded to lock up. TI requested a key, RM to provide.	RM
365.6	Perins – No Report
365.7	Youth – A written report had been submitted. Comments requested on proposal for a BMX track. Cllr Power felt that more hard surfacing in this area could be a problem.
366	Finance:
366.1	The current figures were presented – RG advised that despite the snow it had been a good winter so emergency funds had not been needed. Additionally there had been less grass cutting as the cold weather came early and there had been dry weather in the summer.
366.2	Recreation Grounds and Parks
366.3	Arlebury Park Petanque – a meeting has been arranged with the installers to establish whether the wrong type of hardcore had been used. Ongoing problem with large stones coming up.	SM
366.4	Stratton Bates Fencing – The fencing has now been extended at Stratton Bates in readiness for the new equipment. One more piece of fencing will be required to complete.
366.5	Sun Hill Goalpost - MP had received comment that goalpost is ‘lonely’. RG asked whether football ground goalposts can be recycled. TI agreed to do this. Resolution: To install a pair of recycled goal posts which football club will install. Proposed: Cllr Gentry Seconded: Cllr Middleton Agreed	TI
367	Play Equipment Update After delays and cancellations by Timberline the toddler play equipment was eventually installed at Arlebury Park and Sun Hill, only to be vandalised within a few days. MP had telephoned Timberline prior to the order as catalogue had shown items within a protected environment, eg school playgrounds. She was assured by Timberline that the equipment selected was robust and satisfactory for public area use. The Town Clerk is sending a letter of complaint to Timberline in respect of all issues encountered with the equipment. Resolution: To withhold payment of Timberline’s invoice until such time as outstanding issues have been resolved. Proposed: Cllr Power Seconded: Cllr Middleton Agreed	SK Page 68
368	Other Business: · Memorial Gardens – New gates have been put in. Flood prevention measures also put in. The area is to be topsoiled and reseeded by the lychgate and where the crazy paving was.
369	Next Meeting: To be held at 7.30pm on Thursday, 16 June 2011 at Alresford Recreation Centre Meeting Closed at 8.02pm
	Chairman’s Signature…………………………………….Date…………………….	Page 69