DRAFT

 

New Alresford Town Council

Meeting of Recreation Committee Meeting

Held at the Arlebury Park

7.30pm Wednesday 21st April, 2010

Page 59

PRESENT

Cllrs. Yeldham, Power, Cattle, T.Ingram (Football), A. Joyce (Cricket), S. .McCullouch (Youth), T. Young (Youth Football) H Ogus (Rugby),  R.McPartland (Tennis),

 

APOLOGIES

Cllrs. Read (dispensation for absence 14/1/10),  C Surrey (Perins), T. Blanchard (Mini Rugby)                      

 

332

DECLARATIONS OF INTEREST - Declarations of Interest on Agenda Items - None 

 

333

MINUTES OF PREVIOUS MEETING - Minutes of the meeting held on20th January, 2010

Resolution: To approve the Minutes of  20th January. 2010 as true and accurate.

Proposed: Cllr. Power  Seconded: Cllr Yeldham (AGREED)

 

334

ACTIONS CARRIED FORWARD  - Clerk to arrange for a notice to be displayed at the main Arlebury Park gate informing that the gates will be closed from 2200hrs until 0800hrs.  It was noted that the closure and opening would be dictated by the occupancy of the Alresford Recreation Centre and the signage was a warning for those parking at the site that were not using the ARC.  Cllr. Cattle volunteered to open and close the gates on Sunday and also to close them on a Monday evening.

SK

335

PUBLIC PARTICIPATION - Janice Bernard, Perins Trust Headmistress asked the Council if they would participate in a 2012 London Games - Leadership Project to mark London hosting the Olympics. Perins would like to organise a community project that will involve a wide range of people.  Mrs. Bernard was requesting the support and collaboration of the community and hoped that this event would culminate in a new annual event.  She asked the Council if they would put forward event suggests and participate in the scheme.  A letter formally inviting the community to build on 2012 would be forwarded.  It was hoped that the event would generate new and diverse interests for all generations.  

Tennis - Stated they would speak to the school about introducing pupils to Tennis.

NATC - Felt that a transport link to Basingstoke would help this cause as they had a wider choice of sporting facilities.    The idea would require co-ordination to come up with positive ideas. Mrs. Bernard was asked if she could encourage Perins pupils to stop littering the parks.  She state that the school also encountered this problem and were continually working on ways to educate the pupils in respect of litter.

 

336

SPORTS AND YOUTH   

 

336.1

Football - TI informed the Council that the Football season ends in 10 days and he had liaised with the Cricket Club for the sporting change over.  The pitch would be watered and fertilised by the football club. 

 

336.1.1

Parking at the site had not improved and it was felt that signage and leafleting cars should be implemented in an attempt to alleviate the problem.   Resolution: To install a sign on the gate stating Car Park for the use of Arlebury Park users only.  together with the production of leaflets reinforcing this message.

Proposed:  Cllr. Power  Seconded:  Cllr. Yeldham (AGREED)  TI to distribute leaflets on parked cars.

SK/TI

336.1.2

Litter and broken glass continued to be a problem.  Despite signage dog fouling had not abated.  Council considered banning dogs in the park but rejected the proposal.

Resolution: To write a formal letter to Robert Heathcote instructing his staff to prosecute dog fouling offenders. 

Proposed:   Cllr. Power Seconded: Cllr. Cattle (AGREED).

SK

336.1.3

The Corner guttering and the sticking of changing room doors at the ARC had resulted in hazardous conditions during the winter.   TI asked to obtain quotes for rectifying the inadequate guttering and installing aco drains by the changing room doors.

TI

336.2

Youth Football - All games had been played and the goal posts would be removed by 16th May in time for the Watercress Festival.  JC informed the club that the scouts would be fund raising by offering a car washing service on Watercress Festival day and would be using the pavilion water supply.

 

336.3

Rugby – HO reported that at the end of the season the club was 9th in the league. Increased interest in the club had resulted in younger plays and more 2nd team fixtures.  Mini rugbyinitial registration had generated 90 members.  Rugby had arranged 5 or 6 social events throughout the Summer.

 

336.4

Cricket - The season would start on the 2nd Saturday in May and the youth would play on Sundays between 9-12 starting 8th May.   There was a fun day scheduled for next Sunday and the Hants Cricket Board co-ordinated had been promoting cricket in local schools.  All cricket equipment had been reinstated in the changing rooms and TI would arrange for the out field to be maintained in readiness for the Cricket Season.

 

336.5

Tennis - A Planning application had been submitted and it was expected that work on the Tennis pavilion would commence in July.  Although it had been agreed that the electric supply for the Pavillion could be run from the Tennis Floodlight meter, the Club were hoping to have the supply run directly from the Pavillion.   The club were requested to ensure that the electric supply would be able to sustain this additional usage.  The Clerk was asked to arrange a meeting between TI and HL to ascertain the location of the utility supplies.    The Club was hoping that additional parking would be found from the acquisition of the land adj. Arlebury Park and asked that final decisions regarding using the land adj. to the court for parking be held in abeyance.  

SK

TI/HL

336.6

Perins – SMc on behalf of C Surrey distributed the Perins community news leaflet detailing facility events.  SMC was requested to ask whether the school car park could be used for overflow parking on match days.

 

336.7

Youth – SMc had worked on the Toddler & disabled play equipment requirements.  It was anticipated that funding from SPAR would result in street dancing sessions for the youth.  The ADP was considering initiating a junior chapter.  He had been involved in the Alresford Music Festival and wished to verify that Stratton Bates could be used for festival parking on 19th June.   Clerk instructed to put this request to Full Council for consideration on the 13th May.

SK

337

Finance: The year end figures revealed that the Committee had met their budget.

 

338

Stratton Bates Pavillion - The design brief was given to the Committee members and any comments to be passed to the Clerk.  It had been agreed by Full Council that the brief would go to architects for costs.  It was explained that one of the prime, but not sole, users of the new pavilion was expected to be pre-school.  The work would not go forward on this project until funding had been secured.

 

339

Recreation Parks

 

339.1

Resolution: To install signage in all the play areas stating ‘Opening hours 0700 till 2200hours.  This play area is closed to the public from 2200 until 0700’ . Proposed: Cllr. Power Seconded: Cllr. Yeldham (AGREED)

SK

339.2

Play Equipment - The Full Town Council had agreed a budget for toddler and disabled play equipment at both Stratton Bates and Sun Hill.  The Recreation Committee were requested to review the play equipment requirements at Arlebury Park.  Resolution: To review and recommend play equipment requirements at Arlebury Park, in conjunction with the child minding Group.  Proposed: Cllr. Power  Seconded: Cllr. Yeldham (AGREED).  Both Cllr. Power and Cllr. Yeldham to attend on behalf of the Committee.

MP/KY

339.3

Resolution:  To install goal posts at Sun Hill. Proposed: Cllr. Power  Seconded: Cllr. Yeldham (AGREED)

The football club volunteered to gift and install the posts.

TI

339.4

Resolution:  To install fencing to safeguard toddlers against hazardous terrain at Sun Hill Play area

Proposed: Cllr. Power Seconded: Cllr. Yeldham (AGREED).  Funding to come from Open Spaces.

MP

339.5

Resolution: To refurbish the Sun Hill fort subject to available funding.

 Proposed: Cllr. Power Seconded: Cllr. Yeldham (AGREED)

SK

340

Next Meeting: To be held at 7.30pm on Thursday, 30th June,  2010 at Alresford Recreation Centre

                                                                  Meeting Closed at 8.45pm

 

 

 

 

 

 

 

Chairman’s Signature…………………………………….Date…………………….

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