New Alresford Town Council

03 Rec

New Alresford Town Council

MINUTES OF THE RECREATION COMMITTEE MEETING

Held at Arlebury Park

at 7.30 pm on Wednesday 19^th March 2008

Present: Cllrs Middleton (Chair), Power, Yeldham, Gentry

Sports Reps: T. Ingram (Football),R. McPartland (Tennis),H.Ogus (Rugby), A.Joyce (Cricket)

Apologises: TY, Cllr. Read, Cllr. Cattle

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DECLARATION OF CLLR. INTERESTS – None

MINUTES OF THE MEETING of 30^th January 20087

Proposed: Cllr. Power Seconded: Cllr. Middleton (AGREED)

ACTIONS CARRIED FORWARD

Arlebury Park Balcony – Work completed.

Arlebury Park Cycle Rack - Equipment stolen. Awaiting insurance response.

Sun Hill Matting - Open Spaces Funds Agreed. (See item 240.2 below)

Tennis Project - Work Commenced

Funfair at Stratton Bates - Dates and fee agreed. Request for fee stability to be considered 2009.

Petanque Terrains - Open Space money to be claimed awaiting quotes.

(meeting adjournment)

PUBLIC PARTICIPATION Mr. Atkins

Q. Stated that there were 500 children in the area of Sun Hill and felt that as the equipment was put in during 1980 and that Stratton Bates had £25k equipment installed with the like population of children the Committee should give consideration to equipping this play area. He stated Mrs. Pam Steven

had also made this request and that if the Chairman and his friends could push through Petanque then whether the Council liked him and Mrs. Stevens or not they should look to install equipment in this area.

He also suggested that a survey be carried on what the community would like to see in the play areas.

A. This area was renowned for bonfires and it would be foolhardy to implement timber equipment at this location. All waste bins had been destroyed on these grounds by fire and the problem faced by the council at this location was attempting to protect the equipment currently in situ. The Council was aware that the perpetrators of the damage were youths and not the children. Although there were Open Spaces available the Council still had constraints on there budget. The Committee suggested an inspection of all play areas be made by the Cllrs. The question regarding the community’s views on play equipment would be added to the Extend School Agenda questionnaire.

(meeting reconvened)

SPORTS SECTION

TI Football - Gave an update of the teams league positions. A 3 game final would be held at Arlebury Park and the Football Club would police the games to ensure that no Wessex League rules were contravened.

Dog Fouling remained a problem and it was suggested that byelaws be written and displayed to overcome this problem. commencement of the game and removed upon its completion.

It was felt that the problem with byelaws was the enforcement of them. The traffic wardens were being given powers to make fines for this type of abuse and NATC would explore this area as an additional method of controlling dog fouling. The Clerk to arrange a meeting with the Dog warden for the Chair with a view to prosecuting and publishing. It was felt that Dog Warden do not execute their duties at the appropriate periods in the day and that this would be pointed out to them. A risk assessment of the football field had resulted in a recommendation for a 6ft protection barrier to safeguard millennium trail walkers. To be erected at the commencement of the game and dismantled immediately upon its conclusion. It was suggested that the risk was minimal and that it should be reported as such prior to decisions regarding barriers being agreed.

AJ Cricket - Reported that the Cricket was ready for the new season. The clerk and football club had been given the fixture list. Links with the local schools had increased the membership level and it was expected that 2008 would see the level rise to over 100 members. AJ was informed of a pm match booked for 1^st June.

HO Rugby - Had nothing major to report but the teams had performed better this season and would be going on tour to Gt. Yarmouth. The club again reported there dissatisfaction with the Barrister dealing with the CPO. Clerk to arrange a meeting in April with all parties to discuss the CPO.

RMcP Tennis - The open spaces money had been released and the resurfacing project was underway which meant that the courts were out of action until completion which was expected to be approx. 2 months. In the meantime the club were using Perins and other local courts in and around Alresford. The club were performing well in all their leagues. Clerk to forward Tennis Lease to Club and Recreation Chair.

JR Perins - No Report

Petanque - No Report

STRATTON BATES PAVILION

An inspection was to be made of Stratton Bates toilets to ascertain whether they were in a condition fit for public use on Watercress Festival day.

PARKS AND EQUIPMENT

Resolution: To hire maintenance employees for removal of litter/glass/dog fouling at each park .

(Postponed to await outcome of the Recreation Committee taking responsibility for the replacement of G. Gledhill to enable the concentration of litter maintenance to be focused solely on the Recreation Parks. All other areas covered by this employee should revert back to WCC. If it transpires that the problem is not abated by this transference of manpower then the committee will reconsider the hire of additional manpower.)

Resolution: To refurbish Arlebury Park Cricket Strip at a cost of £1,500

Proposed Cllr. Power Seconded T. Ingram (AGREED)

Resolution: To replace Sun Hill swings soft surfacing at a cost of £1,405 (Open Space funding agreed). Proposed Cllr. Power Seconded Cllr. Gentry (AGREED)

Stratton Bates Additional Funfair Application - Removed form the agenda due to same month as previous Funfair booking.

Resolution: To review corner configuration of Stratton Bates Car Park to overcome

reported blind spot. (Postponed Pending an inspection of the site by Neil Broadbent of Hampshire Highways)

Resolution: To approve a standard style replacement waste bin

(Postponed awaiting quotes for both bins and collection together with collection details). Style of bins was agreed in principle as being concrete to overcome the fire problems encountered at Sun Hill.

FUTURE MEETING DATES AND AGENDA ITEMS

Wednesday 28th May 2008, Arlebury Park (Upper Meeting Room)

The Chairman closed the meeting at 8.40 pm.

Chairman’s signature………………………………………………..date………………………..

SM/BG