New Alresford Town Council

Meeting of Town Council

Held at the Arlebury Park  7.30pm Thursday 14th  May 2009                                  

 

5TC

 

Present

Cllrs Gentry, Middleton, Yeldham, Mansfield, B .Jeffs, Power, Phillips, Luckham, Cattle, Evans

 

 

Apologises

Cllr. Read, City Cllr. Cook

 

 

Attending

Cllr.  E. Jeffs, Cllr. Porter, Cllr. Beckett

 

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Election of Chair  

Nominations for Chair:- Resolution: To elect Cllr. Middleton as Chair

Proposed Cllr. Gentry Seconded Cllr. Luckham (AGREED)

Cllr. Middleton was declared the chair for 2009/10

Cllr. Yeldham thanked his fellow Cllrs, Council staff and the Alresford electorate for their support during his year of office as Chair of NATC and handed the Chair over to Cllr. Middleton.

Chair’s Declaration of Acceptance of Office

Cllr. Middleton signed the declaration of acceptance of office.

 

 

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786.1

 

Election of Vice-Chair

Nominations for Vice Chair:- Resolution: To elect Cllr. Cattle as Vice-Chair 

Proposed: Cllr. Gentry Seconded Cllr. Power (AGREED)

Cllr. Cattle was declared the Vice-chair for 2009/10

 

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787.1

Election of Finance Chairman

Nomination for Chair of Finance : Resolution: To elect Cllr. Gentry as Chair of Finance

Proposed: Cllr. Cattle Seconded: Cllr.Phillips  (AGREED) 

Cllr. Gentry  was declared the Chair of Finance for 2009/10

 

788

Receipt of Declarations of Interest

Completed Declarations of Interest were given to the Clerk to be forwarded to WCC.   

 

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Appointment of representatives to Outside Bodies

Resolution: For NATC Cllr./s to represent the Council’s views on each of the bodies listed below

The New Alresford Town Trust  representatives are nominate for a 4 year term and the 5 NATC candidates are:- Cllrs. Gentry, Cattle, Luckham Mr. Orton and Mr. Atkins.

The Chamber of Commerce  - Cllr. Evans. Proposed Cllr.B.Jeffs Seconded Cllr. Power (AGREED)

Winchester District Association of Parish and Town Councils - Cllr. Yeldham

Proposed Cllr. Power Seconded Cllr. Luckham (AGREED)

Alresford Society - Cllr. Power Proposed Cllr.  Yeldham Seconded Cllr. Phillips (AGREED)

Town Partnership - Cllr. Jeffs & Cllr. Power.

Proposed Cllr. Phillips Seconded Cllr. Mansfield (AGREED)

The Watercress Festival - Cllr. Cattle & Cllr. Phillips

Proposed Cllr. Phillips Seconded Cllr. Jeffs (AGREED)

Perins Trust  - Cllr. Read  to be ratified.

 

 

 

 

 

 

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Appointment of members to Committees

Resolution: To ratify the appointment of Councillors to Committees.  (AGREED)

Executive Committee        (Chair/Vice-Chair/Last Chair)

Finance Committee           (Cllrs. Gentry/Cllr. Middleton and Committee Chairs)

Recreation Committee     (Cllrs. Cattle/Jeffs/ Middleton/ Power/.Read/Yeldham)                          

Environment Committee (Cllrs.Cattle/Gentry/Jeffs/Phillips/Yeldham/Mansfield)               

Planning Committee         (Cllrs.Jeffs/Luckham/Middleton/Phillips/Mansfield)                  

Tourism Committee          (Cllrs.Cattle/Evans/Gentry/Jeffs/Phillips/Read)

Facilities                              (Cllrs. Middleton/Jeffs/Power/Yeldham)

 

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Minutes of the meeting held on 9th April, 2009

Resolution: To approve minutes of 9th April 2009 as a true and accurate record

Proposed: Cllr. Gentry  Seconded Cllr. B.Jeffs (AGREED)

 

792

Declarations of Interest on Agenda Items - Cllr. Phillips declared an interest in the CAB Grant.

 

793

Police Report

A summary of the Police Records Management System was given to the meeting.  Alresford had 8 rowdy/  incidents of inconsiderate behaviour.  5 incidents of criminal damage.  1 assault and a burglary in the near by parish of Old Alresford.  Alresford had a new PCSO Steve Hull bring the numbers of PCSO’s working from the Alresford Station to 3.  Red car stickers could be obtained from the Police station dependent upon stock availability.  

 

794

District and County Councillor’s Report - Cllr. Porter’s Annual report and a report from Cllr. Cook was received.

Cllr. E. Jeffs gave a verbal report stating that the Core Strategy had been issued.  Cllr. Jeffs was requested to find out the distinction and/or link between grant funding and precept funding and to investigate the pedestrian safety issues involved with West Street.

Cllr. Beckett  stated that no formal response would be received from WCC regarding the funding of the Public Toilets but that all Councils asked to contribute funding towards public toilet maintenance would receive a letter informing them that due to utilities savings their funding assistance would be capped at a lower level.

Cllr. Porter reported on the survey carried out on pedestrian and traffic movement in West Street.  She informed the assembly that a meeting had been scheduled for 19th May at 11.00 to investigate the problems reported in respect of the West Street Bus Stop.  The Town Partnership had received positive feedback in respect of their Transport Meeting.

 

 

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Public Participation  (meeting adjourned)

Mr. Sanger Ask the Council to consider painting 30 mph on roads within the Alresford boundary.  He also requested that vegetation be cut back earlier in the year.

NATC The Clerk was requested to ask the appropriate authorities for an early cut.

Mr. Atkins Handed the Council a sponsor cheque for hanging baskets.  He informed the Council of the Town Trust proposals regarding the Eel House and the proposed Public times of opening.  The Mini bus garage was nearing completion and the Mayor of Winchester would be asked to open the new garage.  The Town Trust now had a website and their accounts were filed with the Charity Commission.   The new Trust Clerk was Brian Rothwell.

NATC Thanked Mr. Atkins for his update on Town Trust business.

Mr. Maynard Requested the Dog Bin at the bottom of Arlebury Park be reinstated.

NATC This matter would be debated later in the evening under Environment Committee.

Mrs. Shannon Introduced herself as a member of the Greening Campaign and asked the Council to seriously address the issues of Climate change.  She stated that that the influence of the Council was needed and gave ways which would help the situation.

NATC The Clerk was asked to issue Mrs. Shannon’s letter to all Cllrs. (meeting reconvened)

 

BG

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Finance 

Resolution: To approve payments  for April ,2009 (£33,081.17)

Proposed: Cllr. Gentry  Seconded Cllr. Yeldham (AGREED)

End of Year draft figures

The year end figures were presented but were subject to audit.  The Council were reminded that the target of £74,500 was the reserve figure which represented 30% of the precept and the reserves were building towards this figure.

 

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Traffic/Parking

West Street The project to renovate the South side of West Street was being progressed.  The Alresford Society was undertaking a survey of the contour levels which would be indicated on the provisional plans.  WCC would be drawing the formal plans which would be used to obtain quotations for the work.  Once the quotations had been secured Finance would be sought for the work to be carried out. 

Demarcation of Parking Bays  Resolution: To approve the demarcation of the parking bays for West Street, Station Road and The Dean with the proviso that the 3 unmarked bays be included. 

Proposed Cllr. Evans Seconded Cllr. B. Jeffs (AGREED)

Sites of the 3 unmarked bays are:- One outside the Wine Rack in West Street and two outside Belmont House in The Dean.  The total number of bays should be 69.  The marking of the bays to be diagonal lines only as the vertical demarcation is the cobbled stoned.

Perins Car Park  Work on the Perins Car Park to commence on 29th June to ensure no examination disruption.  A September completion is anticipated.

Arlebury Park Reserved Parking Bays  Resolution: To remove reserved parking bays at Arlebury Park. Proposed: Cllr. Gentry Seconded Cllr. Cattle (AGREED)

 

 

 

 

 

 

 

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Alresford Recreation Centre  Update Report        

The DVD has now been purchased.   

There was a trading loss of £1,200 for the first 12 months of trading.  This was considered to be acceptable.

Resolution:  To permit dogs into the bar area provided they are kept under control.

Proposed: Cllr. B. Jeffs.  Seconded Cllr. M. Power (AGREED)

 

 

 

 

 

 

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Grants

Resolution: To approve a grant to Citizens Advice Bureau for Alresford surgery of £1,000

Proposed: Cllr. B. Jeffs Seconded Cllr. Power (AGREED). 

Clerk to inform CAB that as the grant was approved for this financial should the CAB Alresford surgery close within the 2009/10 financial year the grant money is to be refunded.

 

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Committee Reports

Recreation Committee Resolution: To ratify Cllr. Yeldham as the Recreation Committee Chair and Cllr. Read as the Vice Chair. Proposed Cllr. Gentry  Seconded Cllr. Evans (AGREED)

Tourism Committee  Resolution:  To ratify £160 towards the leaflet for the launch of the John Arlott Plaque. Proposed: Cllr. Phillips Seconded Cllr. Cattle (AGREED)

The hanging baskets were up and ready for Sunday’s Watercress Festival.              

Environment Committee  Resolution: To purchase an additional dog bin for reinstatement at the bottom of Arlebury Park.  Proposed  Cllr. Cattle  Seconded Cllr. Gentry (AGREED)

Planning Committee Chair of Planning informed the council that 10 planning applications had been supported by the Committee. 

The NATC SHLAA response to be put to the working party.  The working party response to be brought back to NATC to be formerly ratified.

 

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Reports from Outside Bodies                                                                                              

Town Partnership  The GiveUs5 summary report was on the website and the full report would be available on the website on Sunday 17th May.

Chamber of Commerce  The Chamber felt that the Alresford Website needed to be revamped to give it a fresher image.  Chamber to liaise with Cllr. Gentry                 

 

 

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Date of Next Meeting  7.30 Thursday 11h June, 2007 at Town Offices, Upper Meeting Room, Arlebury Park

 

 

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Resolution:- To exclude public and Press in accordance with Public Bodies (Admission to Meetings) Act 1960 and Local Government Act 1972 S.100A  Proposed Cllr. Middleton  Seconded Cllr. Gentry (AGREED)

 

                                                 The Chairman closed the meeting at 8.55pm.

 

 

 

 

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EXEMPT BUSINESS

 

Minutes of the exempt business meeting held on 9th April, 2009 held to discuss staff salaries

Resolution: To approve exempt minutes of 9th April 2009 as a true and accurate record

Proposed: Cllr. Powe  Seconded Cllr. B.Jeffs (AGREED)

 

                                              The Chairman closed the meeting at 9.00pm.

 

 

 

 

 

Chairman’s Signature…………………………………….Date…………………….