New Alresford Town
Council
Meeting of Town Council
Apologies: Cllr. Cook, Cllr.Jackie
Porter
Press: 3
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Election of Chair Nominations for Chair:- Cllr. Gentry (Proposed Cllr. Phiilips Seconded Cllr. Read) Cllr. Middleton (Proposed Cllr. Jeffs Seconded Cllr. Phillips) Cllr.Yeldham (Proposed Cllr.Power Seconded Cllr. Gentry. On the second Ballot Cllr. Yeldham was elected as Chair (6
votes to 4) Chair’s Declaration of Acceptance of Office - Cllr. Yeldham signed the declaration of
acceptance of office. Receipt of Declarations of Interest - Completed Declarations of
Interest were given to the Clerk.
Cllr.Luckham to forward his form.
Election of Vice-Chair Nominations for Vice Chair:- Cllr. Jeffs
(Proposed: Cllr. Luckham Seconded Cllr.
Middleton) Cllr. Gentry (Proposed Cllr. Power
Seconded Cllr. Read) Cllr. Gentry was elected as Vice-Chair(6
Votes to 4) Election of Finance Chairman Resolution: To elect Cllr. Gentry as Chair of Finance. Proposed Cllr. Power
Seconded Cllr.Read (AGREED) Appointment of representatives to
Outside Bodies Resolution: For NATC Cllr./s to represent the Council’s views
on each of the bodies listed below Proposed Cllr. Cattle Seconded Cllr Phillips (AGREED) Resolution: To ratify the representative/s for each of the elected
outside bodies The New Alresford Town Trust
[Cllr. Gentry,
Cllr. Cattle & Cllr. Luckham] The
Chamber of Commerce [Cllr. Evans] Winchester
District Association of Parish and Town Councils [Cllr. Jeffs] Alresford
Society [Cllr. Cattle] The
Town Partnership [Cllr. Jeffs
& Cllr. Power] The
Watercress Festival [Cllr. Cattle
& Cllr. Phillips] Perins
Trust [Cllr. Read] Proposed Cllr. Cattle Seconded Cllr. Phillips (AGREED) Clerk
to write to the Town Trust Clerk to ascertain remaining term of office for
previous Council nominated representatives (Orton and Atkins) who are no
longer members of NATC. Appointment of members to Committees Resolution: To ratify the appointment of Councillors to Committees. (AGREED)
Executive Committee (Chair/Vice-Chair/Last Chair) Finance Committee (Cllrs. Gentry/Cllr. Yeldham and Committee
Chairs) Recreation Committee (Cllrs. Cattle/ Middleton/ Power/.Read/Yeldham) Environment
Committee (Cllrs.Cattle/Gentry/Jeffs/Phillips/Yeldham) Planning
Committee (Cllrs.Jeffs/Luckham/Middleton/Phillips) Tourism
Committee (Cllrs.Cattle/Evans/Gentry/Jeffs/Phillips) Facilities (Cllrs. Middleton/Jeffs/Power/Yeldham) Minutes of the meeting held on 10th
April, 2008 Resolution: To approve minutes of 10th
April 2008 as a true and accurate record Proposed: Cllr.Power Seconded Cllr. B.Jeffs (AGREED) Declarations of Interest on
Agenda Items - None District and County Councillor’s Report
(attached) Cllr. E. Jeffs gave a
verbal report stating that things were in abeyance due to the election. Cllr. Beckett had retained leadership and Cllr. E. Jeffs was chair of
Planning. He reported the Thursday
market wished to concentrate stall coverage.
This issue was delegated to the Environment Committee. Public Participation (meeting adjourned) Mr. Atherton Congratulated the Council for the way in which they had coped with
the tremendous problems they had inherited.
He asked that Public Participation be moved to the end of the agenda
to enable the public to speak on agenda matters. Mr. Goodman Echoed the requested for questions to be heard at the end of the
meeting It was stated that the public questions were early on the agenda in
order that public did not have to stay for the duration of the meeting. Mr. Walker Stated that for league matches to be played the Petanque terrains
would need lighting. He felt the
position of the terrain was not best located and that security fencing should
be installed.. It was stated that it was the only available site and that the
supply of electricity to the site would be considered by the Council at a
later stage. The Council would
support the Petanque club in raising funds for electricity but the 08/09
budget would not extend to this due to current projects. (meeting
reconvened) Finance Resolution: To approve payments for
April ,2008 (£77,639.23) Proposed:
Cllr. Power Seconded Cllr. Gentry (AGREED) Resolution: To pay the Forum an annual fee of £700 for publication of monthly
newsletter and all other advertising.
Proposed Cllr. Gentry Seconded Cllr. Cattle (AGREED) Resolution: To ratify change of phone supplier from BT to Telecall Proposed
Cllr. Cattle Seconded Cllr. Power
(AGREED) Election Resolution: To request
voting cards at a cost of approx.£300 to £500 for the election call
for 25th June to fill the casual vacancy. Proposed
Cllr. Gentry Seconded Cllr.
Phillips (AGREED) Standing Orders Resolution: To approve the revised Standing Orders. Proposed Cllr. Power Seconded Cllr.B. Jeffs (AGREED) Council
agreed that the Full Town Agenda should include ‘ items for next agenda.’ Arlebury Park Update Report Parking at the Park A
discuss took place with agreement being reached that all parking throughout the
town including Arlebury Park be covered by a standardised parking enforcement
policy. Upate on Arlebury Park Council
was informed that the Club ceased trading on 5/4/08. Club Debts were £75k (excluding
rent/rates/utilities). An agreement to
transfer assets and liabilities was being considered by the Directors and
NATC would be unable to operate effectively until this agreement has been
signed or the club goes into liquidation.
The club had been asked to secure its assets by moving them into the
small bar area. NATC stated they would
be willing to hire their chairs and tables.
There remains the problem of recruiting a steward but until the upper
area is fully secured by NATC the employment of bar staff would result in
wages being paid without income from the business. Should NATC not be able to
secure a steward no alcohol could be purchased from Greene King and this may
jeopardise the write off agreement made between NATC and Greene King. The Club’s 2006 accounts had not been lodged. Even if the club were active and
profitable the Directors would still be taken to court for not lodging 2006
accounts. NATC are unable to help in
this matter. The situation arose when
the Club’s Finance Direction refused to complete these accounts but had now
agreed to do so. The Club’s Directors
are still faced with a substantial fine in respect of this matter. It was felt that the facility could be
run as other halls in and around the town and the following resolution was
put to Council. Resolution: To
agree to install bar shutters, remove carpet and redecorate the Main Arlebury
Park Hall. Proposed Cllr. Gentry Seconded
Cllr. Power (AGREED) Clerk
to write to Cllr. Porter to ascertain whether the new grant to improve the
sustainability of village halls could be applied to Arlebury Park
renovations. Grants Resolution:To approve grant to Citizens Advice Bureau for
Alresford surgery of £500 Proposed: Cllr. Power Seconded Cllr. B. Jeffs (AGREED). Clerk to ask CAB to track Alresford numbers. Resolution: To approve grant to Alresford
& District Children’s Xmas Tree Fund of £600 Proposed Cllr. Yeldham Seconded Cllr. Cattle (AGREED) Committee Reports Planning Committee Chair of Planning informed the council of an
enforcement problem. There were 4
contentious applications 58, The Dean, Grange Rd (Linden Homes) Railway
Cutting (Chalk Bank) and the Travellers site. The Design Statement had been passed in April and was ready
for WCC to print next month. There
were to be 100 hard copies and several disk copies. A complete script to be posted on the website. A car check at Bridge Road had been carry out
during the rush hour period. It was
pointed out that the land either side of the Avenue was land owned by the
Town Trustees and it was felt the Trustees should ensure that there was a
proviso made to commercial contracts ensuring they retain the power to levy a
tariff from any Commercial developer. Tourism Committee The
Chair of Tourism thanked Cllr. Cattle for his efforts on the Watercress
Committee. Cllr.
Gentry for the Up the Pole Campaign and Cllr. Middleton and David Goodman for
the Millenium Trail repairs. Cllr.
Gentry and Cllr. Phillips worked along side David Goodman and his team to
repair the trail. Cllr. Yeldham
volunteered to help on 24th September.
Environment Committee The
Chair of Environment reported that the Committee had lobbied and obtained the refusal by
Environment Agency to discharge sewage Reports from Outside Bodies Rotary Run 15th June. Over 100
adult entries plus over 100 entries for children meant a substantial turn out
resulting in the Arlebury Park premises requiring extensive cleaning after
the event. Resolution: For NATC to bear the cost of cleaning the
Arlebury Park premises as their contribution to the charity. Proposed
Cllr. gentry Seconded Cllr. Cattle
(AGREED) Date of Next Meeting 7.30 Thursday 12h June, 2007 at Town Offices, Upper
Meeting Room, Arlebury Park The Chairman closed the meeting at 9.15pm. Chairman’s
Signature…………………………………….Date……………………. |
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