DRAFT

 

New Alresford Town Council

Meeting of Full Town Council

Held at the Alresford Recreation Centre

7.30pm Thursday 11th March, 2010

Page

113

Present

Cllrs. Middleton (Chair), Cattle, Gentry, B .Jeffs, Luckham, Mansfield, Phillips, Power, Yeldham. 

 

County/City

Cllr. E.Jeffs (City), Cllr. S. Cook (City)

 

Press

None

 

Apologises

Cllr. Evans, Read,  County Cllr.J. Porter, Jenny Meadows (CAB)

 

920

Declarations of Interest on Agenda Items - Cllr. Phillips as a CAB volunteer declared a personal interest but intended to speak on the topic in the absence of Jenny Meadows but would leave the room when the item was debated.

 

921

Minutes of the meeting held on 11th February, 2010

Resolution: To approve the Minutes of 11th February, 2010 as true and accurate.

Proposed: Cllr. Mansfield  Seconded: Cllr. B. Jeffs (AGREED).  Cllr. Luckham abstained due to not being present at the meeting of 11th February.

 

922

Actions Carried Forward:-  Clerk to chase up on a response from the Girl Guide’s gift. 

 

923

Police Report - PSCO Steven Hull reported the following crime figures for February:-   8 youth related incidents, 1 criminal damage report,  3 thefts, 1 neighbour dispute, 3 suspicious reports.  The police were aware and monitoring the travellers camp at Drove Lane.  PSCO volunteered to remove the offensive graffiti at the memorial gardens.  He informed the Council that Youths would be requesting additional ramps at the skate park.  He stated he would be happy to help the Council with Stratton Bates Centenary celebrations and would liaise with the Clerk.

SH

924

District and County Councillor’s Report  - (Written reports)

Cllr. Porter:-  Written report.

Cllr. Cook - Reported that the travellers had returned to Drove Lane and the situation had been reported. There were 28 travellers on the site without planning permission.  Cllr. Richard Izzard was the new mayor.

Cllr. E. Jeffs - The next LDF meeting is for the 12th March and will deal with Market Towns.  It was acknowledged that the economic strategy had changed in light of the LDF.  Cllr. Jeffs stated that Alresford had led the way in respect of the Market Town economic location changes to accommodate affordable housing within towns.  He responded that a change of government would not greatly affect the Winchester District.

 

 

 

 

 

 

 

 

 

925

Public Participation                                         Meeting adjourned

Mr. Atkins - Would like to have seen the Trust report itemised and attached to the agenda.  He stated NATC had raised no points in respect of the NATT year end accounts.  He wished the minutes of the 11th February to read that if NATC wanted to make the leasing of a mini bus a condition of their grant there would be no grant.  He hoped the council would vote in favour of a £2k grant to the mini bus.  Cllr. Yeldham stated he was in favour of giving NATT a grant as the bus supported the elderly and disabled within the community.                                                        Meeting reconvened

 

 

926

Finance 

 

926.1

Payments Resolution: To approve payments for February of £19,537.60

Proposed: Cllr. B.Jeffs  Seconded: Cllr. Power (AGREED).

As from the next financial year ARC payments to be identified separately.

SB

926.2

Budget Year to Date - The final report prior to year end shows £17k to be put to reserves bringing the total reserves to £61k.  Additional audit costs of £5,700 resulting from complaints will be reviewed upon receipt of the invoice to ascertain whether NATC had grounds to challenge the costs incurred from the audit complaint investigation.  Any reduction in audit costs in respect of a successful challenge will go to reserves.  Grants and Donations have £1,320 remaining in the budge and this was expected to be award to the remaining applications being reviewed later in the meeting.  The ARC may show a £1,300 loss.  It was felt that this related to there being no way by which refreshment sales income can be accurately predicted.  The function room annual income is £3,500.  Long term sickness resulting in replacement staff had increased personnel costs.

 

926.3

Grants:

 

926.3.1

CAB (Cllr. Phillips presented the CAB strategy and left the room) Council reviewed the CAB strategy and it was decided that the Clerk together with Cllr. Yeldham would arrange a collaborative meeting with all organisations to ascertain whether the 5 year funding could be achieved to insure the continuance of the Alresford Outreach Surgery.  Cllr. Power to research other funding avenues. (Cllr. Phillips returned to the meeting)

SK/KY /MP

926.3.2

Resolution:  To approve a grant of £50 to the Hants Farms & Wildlife Advisory Group.

Proposed:  Cllr.  Mansfield  Seconded:  Cllr. Luckham. (AGREED)

SB

926.3.3

Resolution:  To approve a grant of £1,270 to the New Alresford Town Trust towards the continuation of the Trust Minibus Proposed:  Cllr.  Yeldham  Seconded:  Cllr. Cattle (AGREED) - (MAJORITY)

The NATT 2009/10 application to be reviewed in the 2010/11 financial year with a view to increasing the grant from £1,270 to £2,000.

Minute Note:  Mr. R. Atkins a member of the public attempted to give unasked for detail on the date of the grant form application and was informed by the Chairman “that members of the public must remain quite whilst the Council is in session.”  Mr. Atkins continued to interrupt the Council during the debate on the grant application and was then told by the Chairman “that the public must remain quite whilst the Council is in session or they would be asked to leave the room.”  Once a decision had been reached in respect of this grant the member of the public vociferously complained of not being permitted to speak and left the meeting room.

SB

926.3.4

Resolution:  To approve a provisional grant of £500 to the Alresford Music Festival.  The grant to be awarded upon the approval of all regulative safety documents and a guarantee that the 2010 festival proceed.   Proposed:  Cllr.  B. Jeffs  Seconded:  Cllr. Luckham.

This grant to be awarded from the 2010/11 budget.  Clerk to write to the organisers stating NATC caveats attached to this award. 

SB/SK

927

COMMITTEE PROJECTS

 

927.1

Recreation

 

927.1.1

Stratton Bates Centenary Celebration - Resolution:  To sponsor a centenary celebration commemorating Col. Stratton Bates gifting the area to the town.

Proposed Cllr. B. Jeffs  Seconded Cllr. Power (AGREED)

Events were discussed and included a lecture and demonstration from the Balloon Club (Cllr. Middleton to arrange).  A Teddy Bear’s Picnic, Mini car boot (Steve Hull to arrange and liaise with the Clerk. SH to also organise a marquee).  Clerk to co-ordinate. 

SK/SM/ SH

927.1.2

Fun Fair at Stratton Bates - Resolution:  For the Clerk to approve the annual use of Stratton Bates by Burnett’s Funfair.  Proposed Cllr. Yeldham  Seconded Cllr. Power (AGREED)

SK

927.1.3

Hedging at Stratton Bates.  Resolution: To remove the hedging which is adjacent to the Ashburton Road/Windsor Road Footpath.   Proposed:  Cllr.  Yeldham  Seconded:  Cllr. Cattle. (AGREED) -(MAJORITY).  Work to be carried out in the Autumn

SK

927.1.4

Removal of Stratton Bates Trees Resolution: To removing and replacing those trees on Stratton Bates which abut Grange Road. (REJECTED).  Clerk to write to request HCC to review their Grange Road Trees.

SK

927.2

Environment

 

927.2.1

Resolution - Resolution: To ratify the pursuance of a heritage post box on the corner of Broad Street and the installation of bollards outside of the co-op store. 

Proposed: Cllr. Yeldham   Seconded:  Cllr. Cattle Yeldham (AGREED)

SK

927.2.2

Allotments It was reported that the major works had been completed at the new allotment site and the area was awaiting the marking of plots.

SM

927.3

Planning

 

927.3.1

Resolution:  To ratify Planning Committee comments.

Proposed: Cllr. Yeldham   Seconded:  Cllr. Cattle Yeldham (AGREED)

A notice to be posted informing the public of a Planning Meeting on 23rd March, 2010

SB

928

ARC

 

928.1

Post Office Photo Booth Resolution: To locate the Post Office Photo Booth at the ARC for the remaining duration of the lease and that no charge would be levied; with the proviso that a suitable area could be identified for the unit.

Proposed: Cllr. Yeldham   Seconded:  Cllr. Cattle (AGREED)

SK

928.2

Call-Out Resolution: To invite Trevor Ingram to answer late night and weekend alarm call outs at a cost of £25 per call out. Proposed: Cllr. Cattle  Seconded:  Cllr. Power (AGREED)

SK

929

Outside Bodies

 

929.1

Perins Resolution:  To nominate Cllr. Gentry as the official Perins Trustee

Proposed: Cllr. Middleton  Seconded:  Cllr. B. Jeffs (AGREED)

RG/ SK

929.2

Town Trust - Written report.

 

930

Meetings and Time Sensitive Items

 

930.1

Next Meeting: Annual Town Meeting to be held at 7.30pm on Thursday, 18th March, 2010 at Alresford Recreation Centre.  Next Full Town Meeting to be held 7.30 on Thursday 8th April, 2010 at ARC

 

931

Exempt Business:- Staff Salaries 2010/11

 

931.1

Exempt Business:  Resolution:-  To exclude public and Press in accordance with Public Bodies

 (Admission to Meetings) Act 1960 and Local Government Act 1972 S.100A.  To discuss ARC staffing.

Proposed Cllr. Gentry  Seconded: Cllr. Middleton (AGREED).  

 

 

Meeting Closed 9.20

 

 

 

 

Chairman’s Signature…………………………………….Date…………………….

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114