DRAFT

 

New Alresford Town Council

Meeting of Full Town Council

Held at the Alresford Recreation Centre

7.30pm Thursday 11th February, 2010

Page

111

Present

Cllrs. Middleton (Chair), Cattle, Gentry, B .Jeffs, Luckham, Mansfield, Power, Yeldham. 

 

County/City

Cllr. J. Porter (County), Cllr. S. Cook (City)

 

Press

None

 

Apologises

Cllr. Evans, Phillips, Read,  City Cllr. E. Jeffs

 

908

Declarations of Interest on Agenda Items - Cllrs. Cattle and Middleton declared and interested in Item 916.3 (Allotments).  No other interests were declared.

 

909

Minutes of the meeting held on 14th January, 2010

Resolution: To approve the Minutes of 14th January, 2010 as true and accurate.

Proposed: Cllr. Mansfield  Seconded: Cllr. Power (AGREED)

Clarification of Minute 897.6:- NATT had not pledged £500 to CAB.  They would consider £500 if there was a 5yr. plan and other conditions.

 

910

Minutes of the exempt meeting held on 14th January, 2010

Resolution: To approve the Exempt Minutes of 14th January, 2010 as true and accurate.

Proposed: Cllr. Power  Seconded: Cllr. Cattle (AGREED)

Exempt Attendance:-  The Minutes of the Exempt meeting of 14th January state City Council Cook and E. Jeffs as present at the exempt meeting.  Neither of these Cllrs. attended the exempt meeting.  (Agreed)

 

911

Actions Carried Forward:-  All actions are in hand. 

 

912

District and County Councillor’s Report  - (Written reports)

Cllr. Porter:-  Asked for an NATC presence at the March meeting where the list for under £25k schemes  would be considered.  Cllr. Gentry to attend to support the bid for the Sun Hill footpath extension.

NATC: SLR was now fully operational.  The car count for each location was to be recorded.

Cllr. Cook - Reported that upon reviewing ownership of a property boarder it was revealed that where developers had not specified ownership of property perimeter during1980/90  there was a possibility that the householder owned the area.  

Cllr. Gentry - Ask Cllr. Cook to report back to the pertinent department that the consultation draft in respect of the Economic Strategy for the Winchester District was the worst document he had read and that it represented a mission statement not a strategy.  Cllr. Cook agreed to report back to WCC on this matter.

 

RG

 

 

 

 

 

 

 

SC

913

Police Report - PSCO Steven Hull reported the following figures for January:-   6 criminal damage reports, 3 burglaries, 9 thefts, 3 suspensions and 13 rowdy and inconsiderate behaviour reports.

 

914

Public Participation                                         Meeting adjourned

Mr. Pay and Mr. Shepherd - Handed the Council a petition requesting NATC to undertake enquiries into the possible felling of trees in Grange Road, Rosebery Road and Salisbury Road and replacing them with more suitable varieties.   Cllr. Porter - Welcomed the petition and asked to be given a copy in order that she could bring the matter up at the next County meeting.  NATC - Received the petition.

Mr. Atkins - State he was happy that the previous minutes had been corrected in respect of the NATT position relating to CAB.  He informed the council that NATT would be updating them by a summarised report.  NATT minutes would no longer be circulated.  He handed Cllr. Luckham an email stating he was happy with his performance as a Trustee.  The trustee’s did not find it financially viable to lease a minibus and they would not take out a lease regardless of whether this affects NATC’s decision on the NATT mini-bus grant.  He was disappointed that NATC had not invited NATT to the CAB discussions as they would like to be part of this.  Mr. Atkins had received a letter regarding a Sky Subscription that he stated was not his responsibility.

NATC:-  NATC would contacted NATT once the CAB strategy had been reviewed.  The NATT grant would be reviewed on 11th March.  The Sky Subscription correspondence would be investigated.  

Meeting reconvened

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Clerk

915

Finance 

 

915.1

Payments Resolution: To approve payments for January of £34,825.87

Proposed: Cllr. Gentry  Seconded: Cllr. Power (AGREED). 

 

915.2

Budget Year to Date - It was pointed out that Environment figures included the costs of the allotments which the Committee had accommodated from its bus Shelter provision.  The amount allocated to be put to reserve had not altered.

 

915.3

NJC 2009/10 Salary Increment:  Resolution: To approve the additional NJC 2009/10 salary grade increments. Proposed:  Cllr. Gentry.  Seconded:  Cllr. Yeldham (AGREED).  These payments to be backdated to April.

SB

915.4

Grants: Resolution:  To approve a grant of £100 to the Hants County Youth Band.

Proposed:  Cllr.  B. Jeffs  Seconded:  Cllr. Luckham.

There was £1,120 remaining in the grant budget.  The NATT grant would be considered at the next meeting together with any other applications received before the issue of the March agenda.

SB

915.5

CAB A meeting had been held with CAB and they had agreed to attend the March meeting to answer all questions in respect of CAB funding requirements relating to their Alresford out reach surgery.  They would be issuing a document for a 5 year strategy which would be circulated prior to the meeting.

CAB

916

COMMITTEE PROJECTS

 

916.1

Stratton Bates Pavilion - The draft design brief will be finalised next week and will be reviewed by the next Recreation Committee. 

MP

916.2

Hedging at Stratton Bates.  Resolution: To remove the hedging which is adjacent to the Ashburton Road/Windsor Road Footpath.   (No Decision).  Cllr. Power to meet with the enforcement officers to ask them to monitor this area with a view to fining offenders caught fouling or littering the hedge.  Cllr. Yeldham to ascertain whether planning was required to remove the hedge.  Item to be reconsidered in March.

MP/KY

916.3

Allotment Costs - Resolution: To approve the additional allotment cost of £418.60 for a drainage pipe and the use of Mervyn Smith to carry out this work and the other earth works bringing the total cost to £3,500.    Proposed: Cllr. Gentry   Seconded:  Cllr. Yeldham (AGREED)

BG/SB

916.4

Hanging Basket/Water Bowser - Resolution:  To approve the 2010/11 budget for handing baskets including the one off expenditure of £1,500 to replace the bowser pump assembly. 

Proposed: Cllr. Gentry  Seconded: Cllr. Cattle (AGREED) . Against: Cllr. Luckham

BG/SB

917

Girl Guides Donation to Alresford

The Guides have offered to donate a gift to the Town to commemorate their centenary year.  Cllrs.to inform the Clerk of ideas for the centenary gift.

Cllrs

918

Outside Bodies

 

918.1

Perins There was a request made by Perins to officially appoint a permanent trustee in light of Cllr. Read’s secondment to India.  The appointed representative would require a CRB check.  The appointment would be terminated immediately upon the appointee ceasing to be an NATC Cllr.  Item to be put onto the March Agenda

Clerk

918.2

Town Trust Cllr. Gentry endorsed the comments made by Mr.  Atkins.  A summarised report would supersede the Trust minutes.  There were sound financial reasons for NATT not leasing a minibus one of which was that it would represent liability of trustees.  Consideration was being given to erect plaques on notable buildings throughout the town.  This could be linked to a walking tour.  A report of the NATT February meeting will be presented at the March meeting.  It was reported that the Trust finances were in good order.

 

918.3

Alresford and District Partnership - The ADP lacked the funding to pursue the shared space policy. The roads abutting Stratton Bates had been identified as prime locations for this project.  An Affordable Housing group was to be reformed.  There was currently a housing list which shows 105 applicants have local connections.  Cllr. Luckham reported that the Affordable Housing policy in Cornwall was £130k or 70% of the cost which ever was the lesser.   He stated that if Cornwall can implement this policy so can Hampshire.

 

918.4

Alresford Society  - The Society has the same concerns as the ADP in respect of shared space.  The Sun Hill report will be completed next week.  A swimming pool survey is being under taken in response to community requests.

 

919

Meetings and Time Sensitive Items

 

919.1

Ballooning at Stratton Bates A request had been made to hold the August bank holiday ballooning festival at Stratton Bates.  It was felt that this could be combined with a centenary celebration commemorating Col. Stratton Bates gifting the area to the town. Cllr. Middleton to liaise with the ballooning group.  Clerk to put the matter for discussion at the March meeting.

SM

919.2

Snow Clearance Thanks was given to Paul Oliver of Floral Design for his extensive snow clearance. 

Clerk

919.3

Next Meeting: To be held at 7.30pm on Thursday, 11th March, 2010 at Alresford Recreation Centre

 

 

Meeting Closed 8.50

 

 

 

 

 

Chairman’s Signature…………………………………….Date…………………….