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DRAFT
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New Alresford
Town Council
Meeting of Full
Town Council
Held at the Alresford Recreation
Centre
7.30pm
Thursday 8th April, 2010
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Page
116
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Present
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Cllrs.
Middleton
(Chair), Cattle, Evans. Gentry, B .Jeffs, Luckham, Mansfield, Phillips,
Power, Read, Yeldham.
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County/City
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Cllr.
E.Jeffs (City), Cllr. S. Cook (City)
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Press
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None
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Apologises
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Cllr.
Luckham
County
Cllr.J.
Porter, City Cllr. Cook
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932
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Declarations
of Interest on Agenda Items - Cllr.
Mansfield declared a Personal Interest in Item 940 Town Trust as he is a NATC
nominated Trustee. Cllr. Phillips declared
a Personal and Prejudicial interest in Item 943.3.1 as he is the neighbour of
the parking permit applicant. Cllr.
Evans declared a Personal and Prejudicial interest in Item 943.3.1 as his
business partner lives near and knows the Parking Permit applicant. Cllr. Gentry declared a Personal but not a
Prejudicial interest in Item 940 Town Trust as he is a NATC nominated Trustee
but stated that as a NATC nominated Trustee there was an exemption in the
Code of Conduct in respect of personal interests arising from
appointed memberships to an outside body but he intended to make a statement
to the meeting regarding NATT matters.
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933
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Minutes
of the meeting held on 11th March, 2010
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933.1
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The
following rejected resolution
was not recorded in the 11th
March minutes.
Resolution: To
approve a grant of £2,000 to the New Alresford Town Trust towards the
continuation of the Trust Minibus (REJECTED).
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933.2
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Resolution:
To
record this defeated resolution as a true and accurate amendment to the 11th
March Minutes. Proposed:
Cllr. Phillips. Seconded: Cllr.
Mansfield
(AGREED)
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933.3
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Resolution:
To
approve the Minutes of 11th
March, 2010 as true and accurate with the inclusion of the resolution
rejecting the £2,000 NATT minibus grant.
Proposed:
Cllr.
Phillips Seconded:
Cllr.
Mansfield
(AGREED).
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934
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Actions
Carried Forward:- Following
items outstanding:- (a) response from the Girl Guide’s gift. (b)
CAB feedback (c) Stratton Bates Celebration meeting (d) Post Office
relocation requirements - Post Box & Bollards.
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SK
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935
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Police
Report - The
Chairman had received a letter of commendation for PSCO Steven
Hull which he will pass onto his superiors.
PSCO Steven Hull reported the following crime figures for March:- 6 rowdy and inconsiderate. 1 criminal
damage report, 2 thefts, 1 burglary.
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SM
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936
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District
and
County
Councillor’s
Report - (Written
reports)
Cllr.
Porter and Cllr. Cook:- Written
report.
Cllr.
E. Jeffs
- Reported that a licence application for the forthcoming music festival for
both live and recorded music had been received. NATC would not be an interest party. WCC were asking
for representation for this licence.
Mrs. Bond had approach Cllr. E. Jeffs in respect of a parking permit
and he would be happy to assist if needed.
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937
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Public
Participation Meeting
adjourned
NATC response to Mr. Atkins written question in respect of 27, Grange Road. A further meeting will be held in respect of the 27, Grange Road application. Cllr. Barbara Jeffs chair-ship of the Planning Committee is subject to re-election in May. A resolution will be put before the council regarding the Planning Committee process and procedures. Cllr. Middleton as Chair of the Council will head this review.
Mr.
Atkins - Felt
it to be unfair that Cllrs. reviewed this application at different
meetings. All minutes relating
to this application was requested to be forwarded to the relevant
parties. He wished to make it clear
that he had no relationships with either the applicant or her husband and
held no views on the issue. He
welcomed Council’s review of the Planning process and
procedures.
Mr.
Orton as Co-Chair of NATT - Stated
that NATT had received the Council’s letter of complaint which had been
circulated to all Trustee’s. The
matter would be discussed at a meeting on 12th
April and as a result of this meeting the NATT Clerk would give the
Council a written response to their complaint. Any correspondence written by a Trustee in respect of this
matter prior to the 12 April is deemed by NATT to be a Personal Statement
that may not accord with the Trust view. Mr. Orton asked for NATC to await the NATT
official response.
Mr.
McCulloch - Noted
that Cllr. Power had proposals before the Council in respect of play
equipment. These proposals derived
from the ADP working party and he requested that in accordance
with the Alresford Childminding Group recommendations consideration be given
for a concentration of equipment for disabled and toddlers at a single site
as their experience found this would be more effective that a wider coverage.
Meeting
reconvened
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938
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Finance
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938.1
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Payments
Resolution: To
approve payments for March of £28,461.82
Proposed:
Cllr. Gentry Seconded:
Cllr. Power (AGREED).
Cllr.
Gentry draw Council’s attention to the payment made to him of £80.55. This
purchase had been approved by the Recreation Committed and they were in
respect of plants for the parks.
Cllr. Gentry stated he had neither a personal nor a personal and prejudicial
interest in this payment but upon advice received from WCC drew it to the
attention of Council.
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938.2
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End
of Year
-
The report was provisional and not dissimilar from the March figures. The Finance Clerk was praised for having
done an
excellent job in producing the figures.
It was pointed out that by the Council meeting on the first Tuesday of
the month it was unlikely that they would receive the previous month’s
financial figures and payments. Going
forward from June their would always be a monthly delay in the financial
feedback
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939
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CAB
The
CAB meeting is scheduled to be held on 13th
April and was to be a joint meeting being headed by NATC and HCC.
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KY
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940
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Town
Trust (See
declarations of Interest Item 932)
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940.1
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Cllr.
Gentry made the following proposals in respect of the Town Trust resolutions
put before the Council by Cllr. Luckham.
(Resolution:
To approve an additional £800 towards minibus). That as
a point of order the Council could not revisit the additional granting of
£800 to NATT for 6 months as the resolution to grant NATT £2,000 was rejected
in March in favour of the £1,270 grant awarded. As regards the other resolutions in general Cllr. Gentry
expressed the opinion that it would be inappropriate to consider these
resolutions at this meeting in the absence of Cllr. Luckham, the proposer,
and also in the climate of the poor relationships that currently exist
between the Town Trust and the Council which could prejudice any decision
made by Councillors at this time. As regards specific resolutions.(Resolution:
To demand that all NATC appointed Town Trustees follow the Charity
Commission’s requirement to act in the best interest of NATT at all times,
or resign as Trustees.) Cllr. Gentry
suggested that Coucil could not demand anything of any Councillor especially
as the opinion had been expressed on many occasions that Council could not
mandate Council nominated trustees on any matters regarding the
Town Trust. In any event any Councillor who agreed with this concept that a
Town Councillor should give precedence to Town Trust matters over the public
interest would have a Personal and Prejudicial interest under Section 10 (1)
of the Code of Conduct.
The resolution was, therefore, self defeating.(Resolution: To recommend to the incoming members of
the May 2011 NATC that an annual grant of £2,000 be awarded to NATC from 2011
onwards.) This is a pointless resolution as
Council could not commit this Council or any future
Council to give ongoing grants as all resolutions can be overturned after 6
months.
Resolution: To defer these resolutions in respect of
the Town Trust to a future meeting Proposed:
Cllr.
Gentry Seconded: Cllr. Mansfield (AGREED)
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ML
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941
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COMMITTEE
PROJECTS
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941.1
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Resolution: To
support a bench commemorating David Goodman to be sited on the path to the
Eel House. Proposed:
Cllr. Middleton Seconded: Cllr.
Yeldham
(AGREED)
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DW
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941.2
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Recreation
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943.2.1
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Stratton
Bates Pavillion -
Resolution: To
approve the Stratton Bates Pavillion Design Brief.
Proposed
Cllr. Power Seconded
Cllr.B. Jeffs (AGREED)
Resolution: For the design brief to be forwarded
to architects subject
to maximum expenditure of £5k
Proposed:
Cllr. Power Seconded:
Cllr.B. Jeffs (AGREED)
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MP
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943.2.2
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Play
Equipment
- Official
thanks was given to the Alresford Childminding Group for their invaluable
input in respect of play areas and play equipment
requirements.
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943.2.3
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Resolution:
To approve the cost of £350 for the removal of the spiral glide metal
stairwell at Stratton Bates.
Proposed:
Cllr. Power Seconded:
Cllr. Cattle (AGREED).
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SK
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943.2.4
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Resolution: To replace the
Spiral Glide at Stratton Bates with the Mizzan Mast at an equipment cost of
£4,342, installation £1,418, wet pour £1k.
Total cost £6,760.
Proposed:
Cllr. Power Seconded:
Cllr.B. Jeffs(AGREED)
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SK
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943.2.5
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Resolution: To expand the
existing toddler area at Stratton Bates by 16 x 8 metres.
Proposed:
Cllr. Power. Seconded:
Cllr. Cattle (AGREED). Cost
to be obtained. Open Space Officer to be approached to ascertain whether this
source could fund the project.
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SK
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943.2.6
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Resolution: To agree a budget of £22,800 to provide
toddler and disabled equipment to enable local groups to select appropriate
equipment based on their proposals at Stratton Bates.
Proposed:
Cllr. Power Seconded:
Cllr. Cattle (AGREED)
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MP
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943.2.7
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Resolution: To agree a budget of £8,500 to provide
toddler equipment to enable local groups to select appropriate equipment
based on their proposals, with the proviso to retain the rural appearance of
the area at Sun Hill. Proposed
Cllr. Power Seconded
Cllr. Cattle (AGREED).
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MP
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943.2.8
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Resolution: For additional goal posts to be installed
at Sun Hill to enable 5 a side football
(Deferred
- Football Club to be approached at next Recreation
Committee.)
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REC
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943.2.9
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Resolution: To install a fence behind the seat at Sun
Hill to safeguard younger children from gaining access to hazardous
terrain. (Deferred until cost is
obtained. Open Space Officer to be
approached to ascertain whether this source could fund the project. Item to be considered by Recreation
Committee.)
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REC
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943.2.10
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Resolution: To approve in principle the refurbish of
the fort at Sun Hill at an estimated cost of £4,000.
(Deferred
- Cost to be obtained and item to go to the Recreation
Committee
for consideration.)
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REC
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943.2.11
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The
Recreation Committee was tasked to review the play equipment at the
Arlebury
Park
playground and Skate-park areas.
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REC
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943.3
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Environment
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943.3.1
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Parking
Permit for resident of the Soke - (Note
Item 932 - Cllrs. Evans and Phillips refrained from participation.) The Clerk informed the meeting that
Richard Hein, WCC Parking Manager would be happy to instruct his team to
allow the resident to stay beyond the 2 hour limit in a bay until
they were in receipt of their blue badge.
Clerk instructed to follow this WCC suggestion.
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SK
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943.4
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Tourism
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943.4.1
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It
was reported that the Watercress Festival was in hand and expected to equal
other years. The
Tourism Committee would be reviewing the most cost effective way of
distributing the new pocket book guide.
The Millennium Trail draft leaflet would be circulated for comments
prior to printing.
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SB
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943.5
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Planning
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943.5.1
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Resolution: To ratify Planning Committee comments with
the exception of those applications unresolved.
Proposed:
Cllr. B. Jeffs Seconded: Cllr.
Power (AGREED)
Resolution: That a working party be established to
review the planning meeting process and procedures and the
implementation thereof, for approval at the next Full Council meeting and
implementation at the first planning meeting thereafter. Proposed:
Cllr. Middleton Seconded: Cllr. B. Jeffs (AGREED)
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SM
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944
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ARC
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944.1
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Jazz
Group Grant
Resolution:
To ratify NATC sponsoring the Traditional Jazz Group grant where NATC
administration of the funds was a mandatory condition of this grant.
Proposed:
Cllr. Middleton Seconded: Cllr.
Gentry (AGREED)
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945
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Outside
Bodies
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945.1
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Perins The
Trust acknowledged the need to have the demarcation of responsibilities and
roles explained to them in order to organise their various committees and
internal bodies and it has been arranged for an appropriate adviser
to brief them
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945.2
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Town
Trust
- A
letter of complaint was sent to the Town Trust in respect of the behaviour of
their Trustee Mr. Atkins. The
Co-Chair Mr. Orton asked for NATC to await the official NATT response in
respect of
their complaint (See Item 937)
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916
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Meetings/Time
Sensitive Items/Next Agenda Items
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946.1
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Next
Full
Town
Meeting and
Annual
Town
Council Meeting:
7.30
on Thursday 13th
May, 2010 at ARC
May
Agenda Item -
Watercress Grant.
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947
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Exempt
Business:- CPO
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947.1
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Exempt
Business: Resolution:- To exclude public and Press in accordance
with Public Bodies (Admission to Meetings) Act 1960 and Local
Government Act 1972 S.100A. To
discuss ARC staffing.
Proposed
Cllr.
Gentry
Seconded: Cllr.
Middleton (AGREED).
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Meeting
Closed 8.45
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Chairman’s
Signature…………………………………….Date…………………….
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Page
117
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