DRAFT
New Alresford Town
Council
Meeting of Town Council
Apologies:
Cllr.S. Cook, Cllr. Read, Cllr. Luckham, Cllr.Phillips, Cllr.
Evans
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Declarations
of Interest on Agenda Items - Cllr. Yeldham
declared an interest in the Salisbury Road Trees Item 779.2.1. No other interests declared. Minutes
of the meeting held on 5th March, 2009 Resolution:
To approve the Minutes of 5th March, 2009 as
true and accurate. Proposed:
Cllr. Power Seconded Cllr. Cattle (AGREED) Actions
Carried Forward from 5th March, 2009 - None District
and County Councillor’s Report All city and county councillors had
presented the meeting with written reports. NATC stated that they had not
received a formal response from WCC in respect of the closure of the public
toilets. Clerk was requested to
follow up. Police
Report - None Public
Participation - (meeting adjourned) P.Pooley - Mr.
Pooley addressed the meeting on behalf of both the Alresford Society and the
Town Partnership in respect of the Salisbury Road Trees - He acknowledged that this was a dilemma
but felt that a balance needed to be struck.
If the trees were causing damage to properties then it was considered
to be an obligation to rectify the matter.
He pointed out that there was also a moral obligation to conserve the
leafy suburb specific to the character of the area. He stated that this character came with the cost of uneven
pavements. D.
Goodman - Spoke
in respect of the closure of the Alresford toilets. He stated that he considered WCC were avoiding a long standing
public obligation. C.Bryce
- Reported that youths were congregating in the Arlebury
Park car park and using the area as racing grounds. He was experiencing high levels of noise from the area and his
car had been damaged. NATC
The Police had been informed of the youths congregating at
the Car Park and asked Mr. Bryce
to also report each incident. The Bar
Manager would be informed of the situation and asked to contact the police
immediately. (meeting reconvened) Finance Payments - Resolution: To approve
payments for March 2009 of £26,994 Proposed:
Cllr. Power Seconded Cllr. B. Jeffs (AGREED) Year to Date
Figures
- Year End figures would be produced at the
May meeting. These would include the
ARC’s Trading figures but not the ARC’s capital expenditure as capital
expenditure for the community centre was reflected in the Town Year to Date
expenditure. Grants The
meeting was reminded that the Grant budget for 2009/10 was £7k. A request was made to alter the Grant form
to ensure that additional and more appropriate information was given by the
applicants. MP volunteered to review the
current form and make suggestions for alteration. Perins Fun Camp
- No grant was awarded but the application would be reconsidered upon receipt
of additional financial information.
Clerk to write asking how much the scheme cost. Who and how much was being contributed by
other parties and how were funding partners targeted. Citizen’s Advice
Bureau - No grant was
awarded but the application would be reconsidered upon receipt of
additional information. Clerk to write asking who, other than NATC
had been approached for financial assistance and to suggest other possible
funding avenues. Funding groups to be
recommended:- Other parishes, Rotary and Pigs. NATC would be mindful to reconsider the application upon
confirmation of that all other funding avenues had been explored. Eel House:
A grant of £1,000 was awarded to New Alresford Town Trust in respect of
restoration of the Eel House Proposed:
Cllr. Middleton Seconded Cllr. B. Jeffs (AGREED) St. John’s Burial
Ground: To pay St. John’s Burial Ground
£1,150 towards the maintenance of the graveyard. Proposed:
Cllr. Gentry Seconded Cllr. Middleton (AGREED) Speed Limit
Reminder Resolution: That the sharing of the SLR be based on
rental hire. The maximum, overall,
period of hire to be one hire per quarter for a minimum of 2 weeks. To hire the unit for a two week period to
be at a cost of £265: which represents 10% of the purchase price. NATC will be responsible for the
relocation of the device and an NATC employee will be trained in accordance
with HCC directives. Each parish will
purchase their own posts and mountings for the unit and NATC will take
responsibility for the insurance of the SLR regardless of location. The hire cost will include mounting and
dismounting of the unit, battery charging and replacement batteries when
required. Proposed:
Cllr. Cattle Seconded Cllr. B. Jeffs (AGREED) Broad Street
Service Road Resolution: To approve the WCC suggestion to prohibit driving
on the service road from West Street
to Number 20 Broad Street each Thursday from 8am until 2pm Proposed Cllr. B. Jeffs Seconded Cllr. Mansfield (AGREED) Committee Reports Recreation Committee Resolution: To ratify the selection made from Tenders received
of Peter Bridges as the Grass Cutting Contractor for the next 4 years. Proposed Cllr. Gentry Seconded Cllr. Yeldham (AGREED) Compulsory Purchase Order Update - A land agent, recommended by WCC, has been
employed to value the land adj. Arlebury Park. Environment Committee Salisbury Road Trees -
It was acknowledged that the action taken on the trees
lining Salisbury Road would set a precedent for all adjoining roads within
this leafy suburb. There were strong
feelings regarding this issue and as such all aspects must be
considered. Evidence showed that the
trees had caused damage to properties and consequently doing nothing must not
be seen as an option. Cllr. Porter
would arrange a meeting with Mr. Taylor ensuring that Mr. Pooley and NATC
were represented at the meeting to discuss what action was appropriate. The findings of the meeting would be
brought to Council to consider and resolve.
The resolution to remove all trees was withdrawn. Dog Bins - This matter had
been resolved. Dedicated dog bins
would remain as their removal was dependant upon the WCC introduction of
biodegradable dog fouling bags to all households. Tourism Committee
- Hanging Basket forms had been
despatched. Planning Committee - It was reported that the outcome in respect
of West Street had resulted in a visit of the site on 17th April
at 11.15. The Police to be asked for
a report on West Street activity. Resolution: To alter the date of the May Planning
Meeting to Monday 18th and cancel the meeting scheduled for the 20th
May, due to holiday commitments. Proposed:
Cllr. Yeldham Seconded Cllr. Power (AGREED) Resolution:
For the Planning Committee to commence cataloguing changes required in
respect of the Design Statement. To
ensure that the Alresford Design Statement information bank is always kept
up-to-date. Proposed:
Cllr. Mansfield Seconded Cllr. Power (AGREED)
Resolution:
To write to the Inspector requesting the appeal in respect
of Chalkbank Estates be made by hearing and not written representation. Proposed: Cllr. Middleton Seconded
Cllr. Power (AGREED) Resolution:
To reform the NATC LDF Working Party in order to consider and prepare
comments on the WCC LDF documents which relate to the Alresford LDF for
agreement by the Council. Proposed:
Cllr. Power Seconded Cllr. B. Jeffs (AGREED) (Meeting date arranged for 17th
April) Resolution:
To delegate to the Working party the response to the SHLAA document To include views on the retention of
current and reserve sites. Meeting to be arranged for 21st April
at 7.30. Proposed:
Cllr. Yeldham Seconded Cllr. B. Jeffs (AGREED)
Alresford Recreation Centre It was reported
that the ARC launch had been a success. All notice boards
to display a poster giving ARC details. Resolution: To arrange a
Cheese and Wine party to commemorate the 30th anniversary of the
inception of the Recreation facility at Arlebury Park. Cost not to exceed £500. Proposed Cllr. B. Jeffs Seconded Cllr. Yeldham (AGREED) Resolution: To purchase a DVD
player cost £250 for the ARC. Proposed Cllr. Gentry Seconded Cllr. Yeldham (AGREED) Reports from Outside Bodies Perins - No report Town Partnership - To reform LDF
group Alresford Society - Minutes to be
circulated. Town Trust - Minutes of
previous meeting attached. Minutes of
latest meeting circulated at the meeting. Time Sensitive Matters and Future Meetings Item for May Meeting - Stratton
Bates restoration. Next Full Town Meeting Annual Town Council Meeting followed by Monthly Meeting Thursday, 14th
May, 2009 - 7.30 Town Council, Upper Meeting Room, Arlebury Park Resolution:- To
exclude public and Press in accordance with Public Bodies (Admission to
Meetings) Act 1960 and Local Government Act 1972 S.100A Proposed Cllr. B. Jeffs Seconded Cllr. M.Power (AGREED) Exempt
Business To
discuss Staff Salaries.
The
Chairman closed the meeting at 8.50 pm. Chairman’s Signature…………………………………….Date……………………. |
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