DRAFT

 

New Alresford Town Council

Meeting of Full Town Council

Held at the Alresford Recreation Centre

7.30pm Thursday 8th October, 2009

Page

103

Present

Cllrs. Middleton (Chair), Cattle, Gentry, B .Jeffs, Mansfield, Power, Yeldham. 

 

County/City

Cllr. Porter.(County), Cllr. E. Jeffs (City)

 

Press

None

 

Apologises

Cllr. Phillips,  Evans, Read.  City Cllr. Cook

 

859

Declarations of Interest on Agenda Items - None 

 

860

Minutes of the meeting held on 10th September, 2009

Resolution: To approve the Minutes of 10th September, 2009 as true and accurate.

Proposed: Cllr. Cattle  Seconded: Cllr. Mansfield (AGREED)

 

861

District and County Councillor’s Report - Written Reports.  It was reported to Cllr. Porter that there was flooding at New Farm Road and that the gradient at the bottom of Sun Hill was too steep.  Cllr. Porter to review both matters. 

JP

 

Resolution:  To ask WCC to designate Spring Gardens as an Alresford exception site. Proposed Cllr. B. Jeffs Seconded: Cllr. Yeldham (AGREED).  The site is within the boundary of Tichborne but is designated as an Alresford reserve site.  City Cllr. E. Jeffs was asked to request WCC to alter the status of Spring Garden changing it from a reserve site to an exception site.    

EJ

862

Police Report - None

 

863

Public Participation - None

 

864

Finance 

 

864.1

Payments Resolution: To approve payments  for September 2009 of £27,522.68 .Proposed: Cllr. Power  Seconded: Cllr. B. Jeffs (AGREED).  It was noted that the VIP broadband cost were being paid despite the terminal not working.  Clerk to write a letter of complaint to WCC.

 

BG

864.2

Resolution:  To increase A. Collins rate of pay to that of the Bar Manager to reflect the increase of responsibility undertaken whilst covering the Bar Manager’s sick leave. Proposed: Cllr. Gentry  Seconded: Cllr. B. Jeffs (AGREED)

SB

864.3

Budget Year to Date - There was no significant change to the budget.  The reserves target was predicted to be £20k bringing the total reserves at year end to £65k.

 

864.4

Grants

Resolution: To approve a grant of £660 towards the Alresford Christmas Tree Fund

Proposed: Cllr. Gentry Seconded: Cllr. Cattle (AGREED). 

SB

865

Stratton Bates

 

865.1

Car Park - Barratts had agreed to lay a wearing course on the Stratton Bates Car Park and the car park would be closed for 2 days from 26th October in order for Barratts to carry out this work.   Resolution:  To mark bays at Stratton Bates Car Park.  One bay to be designated as disabled.  Proposed: Cllr. Middleton  Seconded:  Cllr. B. Jeffs (AGREED)  The approximate cost for the marking of car bays was estimated at £300-£400.

SM

865.2

Pavilion - A written report was presented to council in respect of the proposed Stratton Bates Pavilion project.  It was agreed that funding availability must be ascertained prior to committing to design.  An outline cost was required and the Royal Institute of Chartered Surveyors give price guides based on size.  Cllr. Middleton to investigate this table.  A demand for pre-school facilities had been indicated and letters had been sent to pre-schools.  The schools had been asked to give both current and estimated future attendance figures.  The response, in respect of these figures, would give an indication of the required size of an extension.  It was agreed that should pre-school be prime users the design must not preclude other users.   Storage for multi-users was identified as a necessary feature.   It was felt that a variety of sports could use the Stratton Bates grounds alongside the current football club and the Recreation Committee was requested to look at the orientation of the Football pitches at Stratton Bates to ascertain whether the ground was being used to its full potential.   It was reported that there was a legal requirement to get all Council land registered by 2012.  Resolution: To get all Council land registered.  Proposed: Cllr. Gentry.  Seconded: Cllr. Middleton (AGREED).  Cllr. E.Jeffs was asked to ascertain the likelihood of acquiring planning permission to extend the pavilion.

 

866

Committee Reports

 

866.1

Recreation  -  Resolution:  To remove the crazy paving at the Memorial Gardens. Proposed: Cllr.Power Seconded: Cllr. Cattle (AGREED).   Resolution:  To approve an overspill parking area at Arlebury Park. (REJECTED).  The Recreation Committee was tasked to come up with a viable solution to this problem.  The Council agreed that signage directions to the Perins Car Park would alleviate the situation.  Resolution: To approve signage (A boards) directing overspill cars from the Alresford Recreation Centre to the Perins Car Park. Proposed: Cllr. Gentry  Seconded: Cllr. B. Jeffs (AGREED)  Resolution: To approve a survey in respect of Sun Hill Recreation Park.  Proposed:  Cllr. Power  Seconded: Cllr. Middleton (AGREED)

 

866.2

Environment -  The Environment Committee reported that they would be requesting a budget of £14,300k at the November meeting.   They asked that an item be put into the Council Forum article asking the community to report back to the Council on the effectiveness of the HCC gully clearance.  It was reported that the number of additional allotment plots could not be ascertained until after the site had been cleared. 

BG

866.3

Tourism  - Resolution:  To ratify the payment of £400 for a council sponsored sign at the station car park. Proposed: Cllr. Power   Seconded:  Cllr. Mansfield (AGREED)  The committee also asked the council to ratify the cutting of verges from Ladywell Lane to the Memorial Gardens.  As both sides of this stretch of the path are privately owned Council felt that WCC should be asked to notify the landowners and request them to cut back the vegetation.  Clerk to contact Neil Broadbent and ask him to request that the landowners carry out this maintenance.

 

866.4

Planning - It was reported that the application for a Lavender Farm had been permitted.

 

867

Alresford Recreation Centre

 

867.1

Resolution:  To approve the cost of £862.50 to install bar doors and alter kitchen locks and doors in order to secure the Main Hall bar.  Proposed: Cllr. Power   Seconded: Cllr. Mansfield  (AGREED)

 

867.2

Resolution: To waive fees on the meeting for HCC education Psychology Service to facilitate consultation with parents who have children with emotional behaviour difficulties.   A discussion took place in respect of this resolution which resulted in the following resolution being put forward to cover this and all future requests made in respect of ARC fees.  Resolution:  To give the Clerk authority to act on behalf of the Council in respect of all negotiations and/or waiving of fees in respect of any ARC booking.  Proposed: Cllr. Middleton Seconded:  Cllr. Gentry (AGREED)

SK

868

Outside Bodies

 

868.1

Town Trust  Council asked how many applicants had applied for the non-council vacancies.  It was reported that there were three applicants for two places.   The Council trustees were informed that the ivy on the Avenue wall required cutting.  They were told that the ivy had been cut back and its growth would be monitored.  Should growth continue then it would be sprayed as severe cutting or pulling would damage the flint wall.

BM

869

Calendar of Meeting 2010 -2011.  Resolution: For the Full Town Council meetings to be held on 1st Tuesday of the month as from April 2010.  Proposed Cllr. Yeldham  Seconded: Cllr. Gentry (CARRIED)

 

870

Next Meeting: To be held at 7.30pm on Thursday, 26th November at Arlebury Park.

 

871

Except Business - To update the Council on the Compulsory Purchase of the land adj. Arlebury Park.

Resolution:  To exclude public and Press in accordance with Public Bodies (Admission to Meetings) Act 1960 and Local Government Act 1972 S.100A Proposed:  Cllr. Gentry  Seconded: Cllr. Middleton.

Open Meeting Closed 9.20

 

 

 

 

 

Chairman’s Signature…………………………………….Date…………………….