New Alresford Town
Council
Closed Meeting of Town Council
Apologies: vllr. Evans,
Phillips, Power
Press: 3
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DECLARATION OF
INTEREST MINUTES OF THE
MEETING OF 17th January 2008 Proposed: Cllr Middleton, Seconded Cllr Yeldham (AGREED) Adj. and
Clarification of Minutes of 17th January 2008 (Item 601- Public
Participation) Mr. Goodman - The analysis requested was for Alresford District and remove ‘as a whole’. Mr. Rees - Mr. Rees’ statement excluded that the letters were handed delivered to Cllr. private residents. Mr. Atkins - Change ‘potential liabilities’ to ‘actual liabilities’ ACTIONS CARRIED FORWARD (17TH January 2008 - Item below) (Item 603.4) Ken Abraham had been re-appointed and an Internal Audit scheduled on 26th Feb. 08 (item 603.5) Awaiting a response from Green Frog detailing their technical support. (item 604.1.1) Work to commence upon receipt of Open Space Funding. Approval est. mid Feb. (Item 605.1.1) Item covered under Alresford Recreation Centre Item 615.4 below. CITY AND COUNTY
REPORTS All City Cllrs. reports attached. Cllr. Cook - To report back as to whether NATC were required to match the WCC funding in respect of the Alresford Community Centre Cllr.E.Jeffs - Stated that there had been a high level of interest in the LDF. He would inform NATC of expected date of WCC response. PUBLIC
PARTICIPATION Mr. Atkins. He had never entered private property to deliver NATC correspondence. He presented the Council with a petition for a public meeting to be held regarding the terms of the Arelbury Park Club closure. He stated that a WCC officer reported to him that WCC thought NATC were no longer proceeding with the CPO project. Q. What was happening with CPO? He was taking legal action and reporting NATC to the Audit Commission in respect of Trevor Ingram’s unpaid invoice as the facilities minutes stated that he would be paid from Open Spaces. What was the NATC
response?
The Chairman thanked Mr. Atkins. Mr. Goodman - Reported that part of the Millennium Trail was being resurfaced on the 30th April and any help would be gratefully received. LDF - DG asked why the housing availability measurement had not been carried out before the release of the document as it was logical that this exercise should have been completed first. C.Cllr.E. Jeffs - Stated that he had taken the observation on board. FINANCE Payments Resolution: To approve January payments of £27041.67 Proposed
Cllr.Yeldham Seconded
Cllr.Middleton (AGREED) Resolution: To approve Direct Debit Business Rates from August until December of £1,200. Proposed Cllr.
Middleton Seconded Cllr. Yeldham (AGREED) All large meetings be held at the Alresford Recreation Centre to save on hall rental. Resolution: To implement NJC 2007/2008 National Salary Scale agreement. Proposed Cllr.
Yeldham Seconded Cllr. Middleton (AGREED) Financial Update Income and Expenditure report layout and financial detail was explained. 2007/08 Forecast Reserves:- Current Reserves £26k +(Arlebury Park accruals £28k (Football Foundation)-£12k (Dorlebury) £16k = Forecast Reserves of £42k. Accounts were under control and Cllr. Power was thanked for her help. COMMITTEE REPORTS Recreation Resolution: To
approval an additional £1,200 from central budget for recreation maintenance
in and around the tennis court area. Proposed Cllr. Middleton Seconded Cllr. Yeldham (AGREED) Petanque It was explained that the Petanque Pitches had not found sponsorship proposal at the Recreation Committee. The matter was discussed by Full Council and as this was an all age play activity with no official organised group NATC felt they should act as the sponsors for this project on behalf of the community. It was reported that Open Spaces and Hants Playing Fields had been approached for funding and were happy with the proposed project. It was stated that there was a local requirement for 4 or more rinks to house match games. The area immediately below the tree break at Arlebury Park would house the links and a match size terrain would ensure maximum usage. Resolution To proceed with the Petanque Project with funding of £6k to £7k being drawn from Open Spaces. Proposed Cllr. Gentry Seconded Cllr. Middleton (AGREED) Clerk to obtain quotes and proceed with project up to a maximum of £7k. Environment Minor Roads -Clerk to write to WDA and HCC regarding the pot holes on minor roads. Bus Shelter is being processed now that Insurance have agreed the claim. Pinglestone Road Meeting to be scheduled to discuss the matter Allotments:- Resolution : To approve the annual rent of £400 per annum for the site adj. the existing allotments. Proposed Cllr. Cattle Seconded Cllr. B. Jeffs (AGREED) Resolution: To approve the cost of £2k to carry out necessary ground work to the new allotment site. Proposed Cllr. Cattle Seconded Cllr. B. Jeffs (AGREED) The allotment rent would be adjusted to recover the costs. Bike Stands:- Resolution:
To approve the cost of £600 for Bike stands at Broad Street and Arlebury
Park. Proposed Cllr. Cattle.
Seconded Cllr. B. Jeffs (AGREED) Planning 11 planning applications had been received 3 of which were applications withdrawn and re-applied. The Running Horse illuminated signage had been reject on grounds of harm to, and out of keeping, with the environments. The building was a listed building falling within the conservation area. WCC had reported that the infrastructure would be put before developments. Windfall development was a long term strategy with these developments occurring after a 7 to 10 year period. Local
Development Plan The working parties response was circulated and the document would be made public once passed by NATC. The document deadline was 15th February and any proposed amendments to be made by Close of business on 11th February. It was felt that to maintain sustainable economic growth Alresford needed light manufacturing and this should be incorporated into the LDF. Resolution: To adopt the Alresford LDF Issues and Options document. Proposed Cllr.B. Jeffs Seconded Cllr. Read (AGREED). Design Statement -The Design Statement had still not been approved by WCC officer (S. Opiac). The council felt that this lack of action was now viewed as obstruction. The Design Statement should be approved immediately to bring this matter to a speedy conclusion. Resolution: For Clerk to write a letter of complaint to George Beckett with a copy to S. Eden regarding the officer hindrance in approval of the Alresford Design Statement. Proposed Cllr.
Yeldham Seconded Cllr. Cattle (AGREED) ALRESFORD
RECREATION CENTRE Bar Manager
Resolution: To grade the bar manager position between Scale 15 to 20
dependent on experience at Clerk’s discretion. Proposed Cllr.B. Jeffs. Seconded Cllr.Read (AGREED) Hall Charges Resolution: To charge £10 an hour weekday and £100 a session for weekends. with discount rates for Alresford residents and for Perins to be charged a special community booking rate, for the hire of the upper hall. Proposed Cllr. B. Jeffs Seconded Cllr. Read (AGREED) These rates to be reviewed on an annual basis. Town Office: Resolution: To implement at telephone system at the town office to the maximum of £1.5k. Competitive quotes to be obtained prior to purchase. Proposed Cllr. Yeldham Seconded Cllr. Middleton (AGREED) Arlebury Park Sports and Social Club Resolution: To close the club on the 31st March and to reopen the facility with a minimum time lapse. Proposed Cllr. Cattle Seconded Cllr.B.Jeffs (AGREED) Cllr. Yeldham abstained OUTSIDE BODIES Alresford Society It was reported that the society had concerns regarding the infrastructure and that the supply of affordable homes would never match the demand. They considered that the eel house would make a good educational facility in the future and congratulations were given for this project. It was intended to replace the railings in West Street. The society intended to participate in the Watercress Festival by exhibiting a photographic display at the community centre. Town Partnership The Partnership now had a bank account and the health check strengths and weakness document had been written. Winchester and District Association A police meeting had revealed unfair comparisons were being made in crime level reporting. Crime levels for Inner city areas such as Portsmouth and Southampton were being compared to Alresford and other smaller community areas. The police are willing to help make a case for community traffic light crossings and costs for this traffic furniture was felt to be expensive but achievable. DATE OF NEXT
MEETING Meeting Schedule for 08/09. Proposed Cllr. Yeldham Seconded Cllr.B.Jeffs (AGREED) Date of Next Meeting. Thursday, 7.30pm 6th March, 2008, Arlebury Park The Chairman closed the meeting at 8.55pm. Chairman’s Signature…………………………………….Date……………………. |
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