DRAFT
New Alresford Town
Council
Meeting of Town Council
Apologies:
City Cllr.J. Porter, Cllr. Read, Cllr.Middleton
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Declarations
of Interest on Agenda Items - None Minutes
of the meeting held on 12th February, 2009 Resolution:
To approve the Minutes of 12th February, 2009 as true and
accurate. Proposed:
Cllr. Power Seconded Cllr. Phillips (AGREED) Actions
Carried Forward from 15th January, 2009 - None District
and County Councillor’s Report Cllr.
S. Cook Stated that the WCC rate had been set at 3% which was
within the government guidelines. WCC were discussing no matters which
effected NATC with the exception of the public toilets. .
NATC reported that no official WCC response had been received
regarding the funding of public toilets in Alresford and it was queried why
East Hampshire could afford to upgrade public toilets but South East
Hampshire could not afford basic maintenance and cleaning of public toilets. Planning
enforcement was investigating the Travellers site at Apple Down Lane although
this site was not within the Alresford boundary the decision would affect the
Alresford community. A dog fouling
complaint, regarding dog fouling litter bags left on public view was found to
be correct. It was felt by all that
the only remedy was for dog wardens to prosecute offenders Cllr. Dominic Hiscock would become 2009/10 mayor with Deputy
Mayor Cllr. Richard Izard. Police
Report A written report was given by the
Police. Clerk to write to the Police informing
them that the report was of interest to the Council and suggest that they
attend meetings on a quarterly basis, attendance to be staggered to avoid a
clash with Police attendance at the Town Partnership meetings. Public Participation - None Finance Payments - Resolution: To approve
payments for February 2009 of £18,644 Proposed:
Cllr. Gentry Seconded Cllr. Yeldham (AGREED) Year to Date
Figures
- The figures show
a natural progression and forecasts £30k would be put to reserves. This would put NATC in a strong
position. Unexpected election costs
and audit fees were responsible for a fall in the reserve prediction of
£35k. The 2007 Audit had not been
signed off and a letter had been issued to the audit commission stating that
the public were able to examine the accounts but as an independent body it
was the responsibility of the audit commission to judge whether the accounts
were satisfactory and sign off in accordance with their unbiased findings. The potential cost of the audit commission
fee was expected to be £4k. CCTV In
light of recent vandalism and a subsequent request for CCTV in the Town
Centre the Council debated this matter and found that the cost was
prohibitive in comparison to the crime level added to which the Police had
acknowledged that they were not prepared nor financial able to monitor CCTV’s.
Also the low quality of image from
CCTV made the installation of questionable worth. Council were sympathetic but felt that CCTV was not the answer
to the problem. Parking Bay
Demarcations Council
needed to know WCC proposals for parking bay demarcations. It was felt that there could be a
confusion between long and short term objectives and that clarification was
required on this matter. Clerk to
arrange a meeting with WCC. Committee Reports Recreation Committee Resolution: To ratify the formation of a working party to
survey and make recommendations for the renovation of Stratton Bates Pavilion.
Proposed Cllr. Gentry Seconded Cllr. Yeldham (AGREED) Resolution: To approve T. Ingram, T. Young, S. Middleton, M.
Power and B. Jeffs as the official Stratton Bates Working Party. Proposed Cllr. Phillips Seconded Cllr. Gentry (AGREED) The remit of the working party members was to ensure the
renovation broadened the usage of the Pavillion beyond its current sole purpose
of providing Youth Football changing and shower facilities. Resolution:
To ratify the Recreation Committee’s resolution to implement the additional
changes required to the Arlebury Park pitch for AFC conform to Wessex League
standards. Proposed Cllr. Power Seconded Cllr. B. Jeffs (AGREED) (Cllr. Yeldham abstained) Environment Committee Informed
the Council that there were hopeful signs for the acquisition of additional
allotments. Complaints had been
received regarding fumes emitting from the Watercress Line engines. Council believed an investigated, in
respect of this problem, was carried
out several years ago and the predicament was found to be diesel engines
‘ticking over’. The Watercress Line
had agreed to stop this activity in order to reduce pollution. Clerk to issue a letter to the Watercress
Line informing them of the complaint and the previous investigation and agreement.
Tourism Committee
Informed the Council that their
would be a funding application presented later in the year in respect of
works to be carried out on the Arle Valley Trail and the Eel House. Planning Committee - No
contentious applications had been received. Alresford Recreation Centre Invitations to the
launch had been despatched. Investigations into
a project suitable for showing films have revealed that longevity was a key
required for a high power projector and would cost in the region of
£2.5k. Council agreed to purchase
this item of equipment provided the money was available from the agreed £6k
launch budget. If this was not
possible then the item would be considered in the next financial year. In meantime it was suggested that a
projector be hired to meet any hall booking that required this equipment. It was suggested
that internet access be installed in the bar and main hall making the ARC the
only community facility with Wi-Fi access. Resolution: To install Wi-Fi internet
access in both the main hall and bar at a cost of £100 per access point. Proposed Cllr. Power Seconded Cllr.B. Jeffs (AGREED) Reports from Outside Bodies Town Partnership - The Town
Partnership was hosting a transport meeting and it was requested that where
possible Cllrs. attend this meeting to establish the problems, barriers and
possible transport solutions for the Alresford community. The venue for John
Arlott plaque launch is to be Arlebury Park. Alresford Society - Not met since
last report. Town Trust - Awaiting the
publications of minutes due to Town Trust Clerk vacancy. Time Sensitive Matters and Future Meetings Time Sensitive Resolution: To allow the
booking of a children’s zoo for a morning at Arlebury park with the proviso
that the booking agent is responsible for all hire costs and associated provisions. Proposed Cllr. Power Seconded Cllr. Phillips (AGREED) Meeting Dates Annual
Town Meeting Thursday, 12th March, 2009 - 7.30 Town Council, Upper Meeting
Room, Arlebury Park Next
Full Town Meeting Thursday,
7.30 9th April, 2009 at
Town Offices, Upper Meeting Room, Arlebury Park
The Chairman closed the meeting at 8.35pm. Chairman’s Signature…………………………………….Date……………………. |
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