Meeting of Town
Council
Apologies: Cllr. Middleton,
Read
Press: M.Farrell, C. Harris,
M.Gould
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DECLARATION OF INTEREST - None MINUTES OF THE MEETING OF 4th October
2007 Proposed: Cllr. Phillips Seconded Cllr. B. Jeffs (AGREED) Actions brought Forward Breakdown of Stevens Case Total Cost
£67,027. (Settlement figure £22,500+
NATC legal costs £44,527) CITY AND COUNTY CLLR. REPORTS Cllr. J. Porter - Reported that an email from J.Patchell
ratified the proposed additional Grange Road/Perins Footpath. Cllr.G.Hollingbery Reported that the
WCC Budget gave every indication that there would be a significant rate
increase. Budgets were being revised
and cuts were being introduced were possible to reduce the figure. Cllr. Hollingbery stressed that the meeting
to be held on 16th January 2008 in respect f issues and options as
they related to Alresford should have representation as changes made would
severely impact Alresford over the next 20 years. He Informed the meeting that he would not be contributing to
planning debates relating to the Railway cutting due to a conflict of
interest. He reported that SID had
been unofficial removed. Cllr.Cook Cllr. Cook also
stressed the importance of attendance in respect of issues and options. With regards to Planning WCC felt the
access to the proposed railway cutting development to be an issue. He
informed the meeting that two members of the community Mr. Gareth Rees and
Cllr. Ken Yeldham had been awarded by
the Mayor of Winchester for their services to the Alresford community. . ADJOURNMENT FOR PUBLIC
QUESTIONS Mr. Atkins – Made a statement regarding various matters. NATC
stated that Mr. Atkins concerns had been noted. Mr. Atterton – Asked NATC to keep a watching brief on
the Thursday market as it’s growth was affecting Alresford traders due to the
market impacting and restricting parking and access. NATC stated this was an NATT matter but would keep a watching brief
on the situation. It was explained
that the NATT Council representatives were primarily responsible to NATT in
accordance with the NATT charter. Mr. Sayer – Was concern about the lack of community
consultation with regard to the proposed HCC build-out in Salisbury Road in
January 2008. Cllr. Porter stated
that the report was premature that works would not commence during 2008 and
that the community would be consulted. Cllr. Yeldham - Asked Mr. Atkins whether he was aware
that he high volume of NATC office attention he was demanding would result in
NATC having to employ additional staff.
Mr. Atkins replied yes and that
NATC should also make provision for in the precept for legal costs. COMMITTEE REPORTS (Note the
Tennis Resolution Item ???) Recreation Resolution: To agree in principle for the Memorial
Park to be converted into a Wildlife Haven . Ratification to be deferred
until NATC received details of the proposed implementation program and
on-going maintenance of the project. Proposed Cllr. Luckham Seconded Cllr. Cattle
(AGREED) Clerk
to investigate moving responsibility for the Memorial Garden from Recreation
Committee to Environment Committee. Environment Parking The
Parking in the town continued to be monitored on a daily basis. The situation had not improved. Funding of £60k had been received from
SEEDA for the Perins Parking to proceed but the money would not be made
available until 2009/10. It was
suggested that a temporary measure be put in place in order that the site may
be immediately utilised for parking.
Other avenues such as meters should be explored but it was felt that
the timescales involved in introducing these possibilities would not make a
significant difference. Environment
to investigate the introduction of controlled parking and report the findings
to Full Council. Shopkeepers to be
encouraged to utilise Arlebury Park commercial facilities for the short term. Allotments Negotiations
were satisfactorily proceeding for an additional 20 (half spaces) for
allotment purposes. Tourism The
possibility of reducing/removing the cost of the VIP facility was being
investigated. Planning A
majority of the applications were small and no objections had been raised
provided the regulative standards were maintained. A public meeting had been held in respect of the Linden Homes
(Grange Road) development and all public concerns were expressed in the NATC
objections. WCC reported that some of
the NATC concerns were echoed WCC planning. ARLEBURY PARK SPORTS AND SOCIAL CLUB
(APSSC) A
discussion took place regarding the future of APSSC in which Cllr. Gentry
reported that he considered the NATC assets were no longer prejudiced by the APSSC
financial position. The Council felt
that Cllr. Gentry should now completely step away from APSSC matters. It was suggested that NATC staff be
utilised to administratively assist APSSC. The Clerk advised that NATC staff
should not be utilised to administratively support APSSC. Council accepted Clerks recommendation. Resolution: For Clerk to pursue, in parallel,
employing a steward and also putting the facility out to tender. Proposed Cllr.B. Jeffs Seconded Cllr. Power (AGREED) Steward
applications were held at Town Offices and Cllrs. were invited to view candidate
details. FINANCE VAT Resolution:
For NATC to become VAT
registered. Proposed Cllr. M.
Power. Seconded Cllr. Phillips
(AGREED) Payments Resolution: To approve payments for October
(£9,437.42) and November, 2007 (£12,491.11).
Proposed Cllr. M. Power. Seconded Cllr. Phillips (AGREED) Sage Report The Internal Auditor ratified that both data imported and
proposed audit and cllr. reports would be satisfactory. Precept A discuss took
place regarding the proposed Precept.
A provision of £5k to be added to the precept to handle the increased
workload generated by Mr. Atkins correspondence. Upon receipt of the final Dorlebury payment a final calculation
of PWLB money spent in respect of the Arelbury Park Extension would be carried
out and PWLB informed should there be unspent PWLB funds. No agreement was reached in respect of the
2008/9 precept. Cllrs. to review the
proposed budget and inform Clerk and Chair of Finance of their proposed revisions. Precept to be set at January 2008 meeting.
Resolution: To fund the Tennis Court refurbishment
from Opens Spaces (£38k) and a loan of (£18k). Proposed Cllr. Power Seconded Cllr. Phillips (4 abstentions). Resolution
carried Resolution: To retain Ken Abraham as the NATC
Internal Auditor on a 4 yr. contract.(Resolution rejected). Clerk to investigate
the situation. Resolution To employ Greenfrog as technical support
for office computerisation.
(Resolution rejected) Clerk to obtain 3
quotes for the work. REPORTS FROM NATC CLLR’S ELECTED TO
OUTSIDE BODIES Town Partnership Resolution: To endorse the Town Partnership as the
town body responsible for compiling and reporting on the issues and options
strategy as it relates to Alresford.
Proposed Cllr. Power Seconded Cllr.B.
Jeffs (AGREED) Cllr. Yeldham
stated he would be willing to assist the Town Partnership with this matter. Town Trust Resolution: To ratify Cllr. Gentry to replace Cllr.
Yeldham as a Town Trustee in order to comply with Trust regulations. Proposed Cllr. Power Seconded Cllr. Evans
(AGREED) Alresford Society Resolution: To nominate Cllr. Cattle to replace Cllr.
Yeldham as the NATC Alresford Society representative. Proposed Cllr. Power Seconded Cllr. Evans
(AGREED) Clerk to enquire
cost of Insuring elected NATC representatives on outside bodies. COMPLAINTS AND ENQUIRIES The following
bodies had received complaints in respect of NATC. (a) Audit Commission. (b)
Freedom of Information (c) Licensing Board (d) Standards Board of England. Clerk was responding to all enquiries. ALRESFORD FORUM (NEWSLETTER) - It was agreed that the subject for next
Forum Newsletter should be the precept. MEETING DATES (Date of Next Full Town
Scheduled Meeting) 7.30pm Thursday 17th January,
2007 at Town Offices, Upper Meeting Room, Arlebury Park. Meeting
Closed 11.00pm Exempt
Business Resolution: To ratify the employment of two
part-time members of staff in accordance with the terms and conditions set
out in their Contract of Employment.
Proposed Cllr. Catle Seconded
Cllr. Yeldham (AGREED) Meeting
Closed 11.10pm Chairman’s
Signature…………………………………….Date……………………. |
SK ENV TOUR SK CLLR. SK ALL FIN SK SK KY FIN |