Meeting of Town
Council
Apologies: Cllr. Luckham
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DECLARATION OF INTEREST - None MINUTES OF THE MEETING OF 29th November 2007 Proposed: Cllr. Evans Seconded Cllr. B. Jeffs (AGREED) ACTIONS CARRIED FORWARD - Embodied in
minutes below. CITY AND COUNTY CLLR. REPORTS Cllr. J. Porter - Sent her apologies Cllr.G.Hollingbery - Sent his apologies. His report is attached Cllr. E. Jeffs - Report attached Cllr. Jeffs
stated the results from the core strategy workshops would take a while to
assimilate. Cllr. Cook - Informed the Council that the Enforcement
Team had been reduced but that action was being pursued in respect of major
enforcement issues with the expectation of a full strength enforcement team
being operational sometime in May. He
stated that the Linden Homes application had been rejected by WCC. ADJOURNMENT FOR PUBLIC
QUESTIONS Mr. Atkins – Informed
the Council of potential liabilities that, he stated, the Council must
consider when setting the precept.
Mr. Atkins was thanked for his
comments. Mr. Goodman
– Reported on the Issues and Options meeting stating there was a good turn
out. He felt that those in the main
hall groups suffered due to noise and that consideration should be given to
moving groups into class rooms for future workshops. He requested City Cllrs. supply the
Alresford working parties with their analysis of the district as a whole as
the overview would give a true representation. City Cllrs. agreed with
Mr. Goodman and stated they would forward the overview to the working party. Mr. Rees – Stated that he was concerned to see
that the Council were committing £5,000 to deal with one member of the
community. He stated that when he had
written a letter to individual members of the previous administration, harassment
had been claimed and police action had been adopted. He suggested this could
be an alternative action to adopt. Mr. Rees was informed that consideration
would be given to his suggestion. FINANCE Payments Resolution: To approve payments for December 2007 of
(£7,390.08) Proposed Cllr. M. Power. Seconded Cllr. Phillips (AGREED) Precept Resolution: For the 2008/09 precept to be set at £250k. Proposed Cllr. Middleton Seconded Cllr. Phillips (AGREED 7 to 2). Cllr. Yeldham (abstained) stating this was an excessive leap and
that it could be a financial struggle for OAP’s. Cllr. Evans (against) stating that servere cut backs and spend
reviews should be undertaken. Finance Update - The
forecast was an anticipated under spend of
£6.5k No additional costs are
expected to be taken from reserves during 07/08. The Tourism expenditure increase reflects the hanging baskets
but that hanging basket income balances expenditure. Internal Auditor
Resolution: To retain Ken
Abraham as the NATC Internal Auditor on a 4 yr. contract. Proposed Cllr. Read. Seconded Cllr. Power (AGREED). Technical Support
- Clerk to obtain
comprehensive details regarding Green Frog Systems to enable the Council make
an informed decision. COMMITTEE REPORTS Recreation Resolution: To ratify the appointment of AMB Sports as
the contractor for the resurfacing of the Tennis Courts at Arlebury Park
being best value of all tender applications received. Proposed Cllr. Middleton
Seconded Cllr. Phillips (AGREED)
Meeting
for commencement of project scheduled 25th January, 2008. Tourism Resolution:
To replace 20,000 millennium leaflets destroyed by flood at a cost of
£970 (less money reclaimed for damage from insurers). Proposed
Cllr. Phillips Seconded
Cllr. Yeldham (AGREED). Hanging baskets sponsorship was being canvassed and flyers
would be distributed in March.
Similar, if not increased, sales of baskets were expected for 08/09. Planning Two
applications had been rejected by NATC.
Linden Homes and the Running Horse. Both NATC and WCC had made
objections to the application received for 50, Broad Street. An objection was
made to planning meetings held earlier than 7.30pm. The schedule was designed to tailor the WCC program and clashes
with NATC meetings had resulted in earlier meetings but this situation would
be avoided in the future. Resolution To establish a working party comprising of
representatives from NATC, Alresford Society and Town Partnership to develop
the NATC response to the WCC Local Development Framework. Proposed Cllr. Jeffs Seconded Cllr. Yeldham (AGREED) ARLEBURY PARK Arlebury Park Sports and Social Club
Update A
written statement was issued regarding APSSC to avoid misquoting (Statement
attached). The club’s liabilities to
NATC together with club assets to be
obtained and circulated. A debt of
gratitude was again expressed to the Directors of the club for keeping it
going. Minor damage had occurred over
the holiday period which was unsatisfactory but less than expected. This was
seen as resulting from the volunteer capacity of the Directors and bar staff
not in a position to keep discipline.
The Directors had shown a willingness to run the club until March
2009. Grave
concern was expressed regarding the discipline of club which resulted in the
following resolution. Resolution: To
close the Arlebury Park Sports and Social Club. Proposed Cllr. Cattle Seconded Cllr. Power (Agreed
6. Against 1 Abstention 2). Discussions
with the Directors to be held regarding the closure of the club. 40 Pound Hill Resolution: For occupant of 40 Pound Hill to repair a
section of flint and brick wall adjoining Arlebury Park and 40 Pound Hill in
accordance with conservation offices guidelines. Proposed Cllr.Yeldham Seconded Cllr. Jeffs (AGREED) OUTSIDE BODIES Perins Resolution: For NATC to have representation on Perins
Trust Status Committee. Proposed Cllr. Cattle Seconded Cllr. Yeldham (AGREED) Resolution:
For Cllr. Read to represent NATC on the Perins Trust Status Committee. Proposed Cllr. Cattle Seconded Cllr. Yeldham (AGREED) Watercress Committee A
constitution has been written for Alresford Watercress Festival
Association. The festival is
scheduled for 11th May.
There will be a full road closure of East Street, West Street and
Broad Street. The event will be
published in the WCC What’s on.
Programs and posters are expected to be displayed by Easter. There is anticipated to be 40 stalls in
additional to the Hants Fair stalls.
This is the 200th anniversary
of Watercress and Anthony Worrel Thompson is publishing a book to commemorate
the event. Stallholders are
responsible for their own insurance and the Watercress Alliance will review
stall holders without cover on a risk analysis criteria. Chamber of Commerce This
was reported as a quite time. The
Chamber is actively involved with the Perins Car Park and it’s current over
and above award for customer service. Town Partnership The
Bank account is now through to the Partnership. The health check analysis is anticipated by end of January 08. The Housing
group had not issued its final decisions.
WCC needs to re-analysis its mix of people with regard to affordable
housing. Confirmation had
not been received on mix between social and affordable housing. There was a known 65 units needed in
Alresford and the affordable housing needed in the town were 2 and 3 bedroom
properties not 1 and 2 bedroom.
Mansells (affordable housing
agents) had taken over the control of Robins Court (Coal Yard site). It was felt that the financial base of
affordable housing needed to be changed to ensure that the housing demand can
be sustained. If the base remains too
high this demand will not be satisfied due to of lower income’s inability to
purchase. Parking The
Perins site is going ahead. No
objections were raised from Perins parents and approval is expected from the
Education Department for using the land for parking. The SEEDA grant has been approved in
principle and is required for 4th March this could slip to
May. If the March date is missed
work cannot proceed in the School Summer holiday but Perins have agreed that work
can proceed during term time if funding is not approved until May to ensure
that the project completed this year.
There are two options regarding size and the selection is dependant
upon funding. Option 1 = 40 - 60 bays(£90k)/Option
2 = 50 -70 bays(£100k). Discussions
are being held with regard to parking in Alresford Town Centre but no
decisions will be made without all options being formally put before the
Council and other bodies for authorisation.
Under discussion is daily 4 hr parking enforcement monitoring where
WCC will act as enforcers and receive all income with the difference of
income received and expenditure, if any, being funded by Alresford. Ticket machine (environmentally located
and approved by appropriate organisations) with first ½ hour free. The
free time was considered insufficient by some Cllrs. It was agreed that full discussion must
take place prior to any formal decisions and that the community should be
encouraged to park in current parking facilities. It was pointed out that building contractors of some Broad
Street residents are occupying more than the allocated 2 bays and that
marking bays (4.5 meters per bay) would result in less inconsiderate parking
and additional spaces. MEETING DATES (Date of Next Full Town
Scheduled Meeting) 2008/09 Meeting Schedule -
Clerk to revise dates of Full Town meeting for May 08 until April
09. Revised dates to be issued and
agreed. Next Meeting of Full Town Council 7.30pm Thursday 7th
February, 2007 at Town Offices, Upper Meeting Room, Arlebury Park. Meeting Closed
8.50pm Chairman’s
Signature…………………………………….Date……………………. |
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