DRAFT
New Alresford Town
Council
Meeting of Town Council
Apologies:
City Cllr. Cook, Cllr. Read,
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Declarations
of Interest on Agenda Items - Cllr. Evans
declared an interest in minute item 736.6
Minutes
of the meeting held on 27th November, 2008 Resolution:
To approve the Minutes of 27th November 2008 as
true and accurate. Proposed:
Cllr. Cattle Seconded Cllr. Power (AGREED) Actions
Carried Forward from 27th November, 2008 Busby
Builders
- Work to commence in Spring.
Item to be removed from the agenda. District
and County Councillor’s Report Written
reports were received from Cllr. Porter, Cllr. E. Jeffs and Cllr. Cook. Cllr.
E. Jeffs Updated the meeting in respect of the
WCC view regarding NATC pursuance of the CPO. It was considered that this process should recommence with a
view of going to Cabinet mid 2010.
The land had been designated as RT5 in the local plan and NATC should
proceed with the CPO on this basis. NATC requested a written statement from WCC stating that they
supported NATC’s as stated in the LDF document that this land should not be
designated for housing development Cllr. E. Jeffs was asked his view on
NATC contributing towards the upkeep of the Alresford Public Toilets. Cllr. E. Jeffs stated that he felt the
amount does not save WCC very much. It was felt that the Perins Car Park
would not be operational in time to facilitate the Watercress Festival. Cllr.
Porter was asked why HCC had resurfaced only a small section of
New Farm Road. Cllr. Porter agreed to request all of
New Farm Road to be resurfaced including the drainage. Public
Participation (meeting
adjourned) Q. Mr. D.
Goodman Was
concerned that it had taken 3 years and no progress had been made towards
acquiring the land adjoining Arlebury Park.
He asked why WCC could not get on and give Alresford their Rugby Pitch
now. A. NATC stated thatuntil the position regarding the designation of
this land for housing was resolved money could be wasted in pursuing it and
it was foolhardy to pursue the project without ensuring there was a good
chance of the Town acquiring the land.
A statement of support from WCC regarding this land not being
designated for housing would move the CPO forward and minimise this risk.
(meeting reconvened) Finance Payments - Resolution: To approve
payments for November 2008 of
£21,702.04 and payments for December 2008 of £18,739.32. Proposed:
Cllr. Power Seconded Cllr. Mansfield (AGREED) Year to Date Figures - The figures were self explanatory. It was anticipated that £32k would be
moved to reserves at year end.
Congratulations were given to Committee Chairs for achieving their
budgets. Resolution: To accept Year to Date figures. Proposed:
Cllr. Gentry Seconded Cllr. Power (AGREED) Adoption of Revised
Salary Scales
- Resolution:
To ratify payment of (NJC) revised salary scale rates as from April
2008. Proposed: Cllr. Cattle Seconded
Cllr. Mansfield (AGREED) Funding of
Alresford Public Convenience WCC, Cllr. Pearson letter requests that Alresford
contribute 50% towards the upkeep of their Public Convenience to avert the
closure of the facility. NATC noted that this maintenance was
historically paid by the City. The
Tourism Committee had discussed the matter and passed the following
resolution:- Resolution: The Tourism committee supports the need
for Public Toilet facilities in Alresford for visitors and tourists and
proposes that the burden is carried by all the Parish Council’s within the Alresford
Hub as with all other Tourist facilities. Proposed: Cllr. Phillips Seconded:
Cllr. Gentry ALL AGREED It
was agreed that Alresford would bear the financial burden of providing a
service for surrounding parishes who were not asked, by WCC, to contribute. Council considered the facility beneficial
to tourists and the town received no recompense from commercial rates. It was felt unacceptable that WCC had
pronounced this without entering into discussions. It was suggested that
NATC may elect to share the costs of services they designated as being a
community priority such as parking enforcement, where control of the services
was enforced by a formal service
agreement. Also any application for
NATC funding must be received by 31st October prior to the November ‘precept’
meeting. Resolution:
To reject the WCC proposal to pay 50% of the maintenance cost for the
Alresford Public Convenience. Proposed:
Cllr. Power Seconded Cllr.
Middleton (AGREED) Resolution: To
enter into discussions with WCC regarding shared cost alternatives where
sharing those costs brings a real benefit to residents of New Alresford based
upon actual service levels received and providing contribution requests are
made by 31st October. Proposed:Cllr.
Cattle Seconded Cllr. Power(AGREED) Resolution: To
approve the annual Lift Maintenance Contract with BSA Regal at £324+ VAT Proposed:
Cllr. Middleton Seconded Cllr.
Gentry (AGREED) West Street Design Report The
Council viewed the overall West Street Design. Add on features such as bollards needed to be included prior to
obtaining final costs. It was
suggested that the Jacklyns Lane corner was too sharp. This corner angle would be determined by
highways. Slabs to be more hard
wearing than Broad Street paving. It
was stated that it was the inefficient laying of the Broad Street slabs and
not their quality that resulted in
the reoccurrence of damaged paving.
Consideration was being given to widening the pavement and dropping
the kerb outside Mange Tout to create a narrow crossing point. It was proposed that this crossing area
would be given coloured surfacing.
Landscaping/trees to be reviewed at a later date. Time scale for this project was approx.
2010. Alresford Parking Update Car
Park expenditure was outlined as follows:- £187k (estimate cost of Car Park
and Paths.) £166k (actual cost) £21k
(difference between estimate and actual cost in reserve). £5k (landscaping cost). £26k (£21k reserve + £5 landscaping for
project enhancements). Resolution: To approve £187,200 on the construction of
the proposed new car park and footpath with the additional expenditure of
£26,200 being spent on the proposed project enhancements. Proposed:
Cllr. Power Seconded Cllr.
Cattle (AGREED) The
SEEDA submission included £30k for pay and display machines in the town
centre. NATC rejected ticket machines
in the Town Centre and approved increased parking enforcement and the
principle of NATC making an annual contribution towards it. The Perins Car Park will result in
increased pedestrian movement on West Street. This matter has been addressed in the West Street Design. As the Perins Car Park has created
additional West Street footfall and also the need for improved parking
enforcement it is proposed that the £30k SEEDA funding for Pay and Display
machines in the town centre be reallocated as proposed in the following
resolution. Resolution:
To approve £30k to be split between improvements to West Street and improved
parking enforcement. Proposed:
Cllr. Power Seconded: Cllr.
Cattle (AGREED) Resolution:
That providing there is availability, NATC had no objection to Perins using
the Arlebury Park car bays. Proposed:
Cllr.B. Jeffs Seconded Cllr.
Middleton (AGREED) NATC
required 3 months notice from the Perins Trust of their exclusive use of the Perins
(Public) Car Park. The Alresford Town
Partnership representatives were requested to pursue this matter through the
Partnership. Resolution: To approve the installation of cycle
stands in Broad Street providing that both location and design of cycle
stands are vetted by NATC. Proposed:
Cllr. Power Seconded Cllr.
Cattle (AGREED) NATC
REJECT the WCC proposal to site cycle stands at the corner of
Broad Street. Resolution:
To introduce two disabled parking bays in Station Road (directly after the 1st
entrance to the Swan Car Park). Proposed:
Cllr. Yeldham Seconded Cllr. B.
Jeffs (AGREED) The
Council REJECT the WCC suggestion
that these disable bays be sited on
the corner of Station Road and West Street. Resolution: To introduce prohibition of driving order on the Broad Street service area on Thursdays between 7am-4pm (REJECTED). Council would monitor whether the Thursday Market had grown sufficiently to merit this prohibition order. Matter to be reconsider in 12 months Resolution: To
introduce the marking of bays in Alresford.
(DEFFERRED) Clerk to obtain clarity from WCC as to
their reason for electing only the North of Broad Street for bay
marking. Council would not prioritise
this location as more essential than other areas. It was debated whether the marking of bays should be carried
out throughout the Town Centre and the roads immediately surrounding the
centre of town which were effected by off street parkers. Clerk to inform WCC of decisions Committee
Reports Recreation
Committee Tennis Resolution: To approve the financial deferment of 50% of Tennis Club court
refurbishment payment until the next financial year. Proposed:
Cllr. Gentry Seconded: Cllr.
Middleton (AGREED) Resolution: To include a clause within the Tennis Lease for the club to take
responsibility for keeping the fencing surrounding the courts in good order. Proposed: Cllr. Power Seconded Cllr.
Evans (AGREED) Solicitors
to Finalise
Tennis Lease. Council to approve
finalised lease but no problems were highlighted with this draft. Open Space Strategy Resolution: To continue with the CPO for the land
adjacent to Arlebury Park for Rugby Pitches and in light of the increase of
houses with limited or no garden area that the open space strategy be amended
to include the acquisition of additional land to facilitate the deficit of
wildplay/play/open space area requirements. Proposed:
Cllr. Yeldham Seconded: Cllr. B.
Jeffs (AGREED) Resolution: To amend the Open Space
Strategy to include the play ground refurbishment of Arlebury Park play
equipment and also to incorporate a new dedicated under 5’s play area at one
or more of the existing recreation sites.
Proposed Cllr. Power Seconded Cllr. Cattle (AGREED) Resolution: To remove the requirement to
bring existing courts up to LTA standards and replace with additional courts
on land adjoining existing Tennis Courts. Proposed Cllr. Cattle Seconded Cllr. Power (AGREED) Resolution: To use Open Space Funding for
improvements to the Perins Court Yard and also to provide a Youth Shelter to
be located on Perins land. Proposed
Cllr. Gentry Seconded Cllr.Mansfield (AGREED) Environment
Committee Resolution: To elect
Cllr. Cattle as the NATC representative to liaise with church to ascertain a
way forward with regard to the deficit of burial grounds. Proposed Cllr.Yeldham Seconded Cllr. Power (AGREED) Environment
to organise and schedule a Litter Pick Day.
(Environment Agenda Item) Environment
Clerk to organise the railway shoe/clothing bank to be permanently relocated
alongside the station bottle bank. Tourism
Committee Resolution: To ratify
the continued use of Impact Promotional Services to deliver 45,000 copies of
the ‘Alresford Pocket Guide’ during Spring 2009 at a cost of £18 per 1000
leaflets. Proposed Cllr. Phillips Seconded Cllr. Gentry (AGREED) Alresford
Recreation Centre Resolution: To approve
the quotation of £450 to implement a bypass system for a back up to cover
boiler failure. Proposed Cllr. Middleton Seconded Cllr. Cattle (AGREED) Resolution: To support
the concept of an Alresford Music Festival provided the event is not held on
the upper Football Pitch at Arlebury Park. Proposed Cllr. Power Seconded Cllr. Cattle (AGREED) Reports
from Outside Bodies Neighbouring
(Large) Towns/Parishes Resolution: To initiate
and host regular meetings with other towns/parishes. Proposed
Cllr.
Middleton Seconded Cllr. Cattle (AGREED) Resolution: To elect
the chair of the Council and/or one other chair of committee to represent
Alresford at the town/parish meetings. Proposed
Cllr. Gentry Seconded Cllr. Phillips (AGREED) Mayor’s
Award Resolution:
To
nominate an Alresford candidates for the Mayor’s award Proposed
Cllr.
Middleton Seconded Cllr. Evans (AGREED) Meeting
Dates and Items for next Agenda 2009/10
Meeting Schedule Resolution: To approve
meeting schedule for 2009/10. Proposed
Cllr.
Evans Seconded Cllr. Cattle (AGREED) Date of Next
Meeting Thursday, 7.30 12th February 2009 at Town Offices,
Upper Meeting Room, Arlebury Park Exempt Business (SO 65 &
70) Resolution:- To exclude public and press in
accordance with Public Bodies (Admission to Meetings) Act 1960 and Local
Government Act 1972 S.100A . To elect
candidates for the mayor’s award. Proposed Cllr. Yeldham Seconded
Cllr. Gentry (AGREED) The Chairman closed the meeting at
9.15pm. Chairman’s
Signature…………………………………….Date……………………. |
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