|
Statement from Cllr Mark
Luckham: I have resigned as director of Arlebury Park Sports and Social Club
when I discovered that NATC had acted illegally.
MINUTES OF THE LAST MEETING 9th
August 2007
(Proposed: Steve Middleton, Seconded: Margot power) AGREED
Public Question ( Mr.
N. Woodham :. Felt that
there was an NATC minute qualifying the NATC commitment to the costs with regards to the Steven’s case made
during a 2004/2005 meeting.
Deferred at the July meeting).
Raised on 12th July and 2nd August 2005.
Item carried forward. It was
reported that the question had been raised in a confidential meeting; Cllr
Yeldham will have a look back in his own records. No further actions to be carried forward.
It was suggested that the
Chairman was holding secret meetings.
It was explained that although one meeting had taken place this year
where the public were not present this was conducted as an informational
briefing meeting where all councilors were informed of issues relating to
APSSC and the Arlebury Park facility.
No decisions, resolutions or actions were made at that meeting. In general all NATC Committee meetings are
open to the public with as few closed sessions as possible. There have been no closed sessions this
council year.
COUNTY AND CITY COUNCILLOR REPORTS
Dist Cllr Jackie Porter report attached
Dist Cllr Ernie Jeffs: The Local Development Framework is
going ahead and there is to be a 10% increase of new build housing in the
whole area. Our immediate area has the
lightest load but will also see an increase of 10%. Barton Farm Reserve Site: There is a
risk that these reserve sites may be triggered by the increase, however, it
could be delayed until some time between 2011 and 2026.
Infrastructure: at the
moment the government is playing down the need to improve infrastructure
alongside the new developments. This includes; schools, doctor's surgery,
parking, and other issues.
The Horse and Groom waste
bins left on the island at the top of Broad
Street. Now there is a fortnightly collection
the regime between normal collection and recycled waste has changed. Also
domestic and commercial waste collections are kept separate. The only way to
exit the bins form the pub is through the bar. Therefore they are removed
before business and don't get taken back into after close of business. It was
suggested that the pub should remove their tables and chairs and put the bins
there as the island is for disabled access and parking.
The meeting adjourned for
PUBLIC PARTICIPATION
Christine Morgan: reduction of the number 67 bus service
will create hardship for people especially those using the service to access
their homes in Jacklyns Lane. Other villages on the route to Petersfield
are also affected.
Dist Cllr Jackie
Porter's response: the decision has already been made for the cut with a
saving of only £4,000 per year. She
suggested arranging a meeting with all Parishes who wish to attend along the
route together with Petersfield Town
Council to come up with ideas for funding to reinstate this hourly
service. (write to all Parishes on
route for contributions)
Audrey Bell: this is an important service for those living
at the top of Jacklyn's Lane hill, shopping bags can be heavy and multiple.
Also, in general, Stagecoach will only
issue 2 single ticket journeys which considerably increases the costs..
NATC Chair asked
Councilors what they felt about putting in funds to restore the bus
service. It was suggested that NATC
should make representations about it and he asked Dist Cllr Jackie Porter how
to proceed. It was also reported that Winchester City Council has a policy to reduce car journeys into town therefore it
made no sense to reduce bus services that encouraged car use.
Geoff Sayer: reported that although there is level paving
directly outside the shop the approach area around the new Co-op had a very
steep slope making it impossible for the disabled buggies to access. Also double yellow lines outside the
clothes shop mean nothing as vehicles park there blocking access for the
buggies. This causes a dangerous
problem for buggies users who have to go into the road. In Jacklyn's Lane a dropped curb that used
to be the access into Hankins yard site has gone. The slope there is dangerous especially
when wet. Both buggy users and
pedestrians have problems with traversing this area.
Response: this is really a WCC building control issue.
They should be alerted that a complaint from the Giles group has been
received. Clerk is to write on all issues.
Written question from Mr. Atkins Can all NATC CLLRS confirm that they fully understand that if
NATC let out ANY part of the Arlebury Park building for commercial use they
would be in breach of the documentation and FF funding?
NATC Chair A meeting is arranged 26th September with the Football Foundation
to determine that the terms are not breached and any actions that may need to
be changed will be changed to ensure no breach of contract is made. Following
this an Extraordinary Meeting for councilors will be arranged to keep them
fully informed and make decisions on the way forward. The position as regards to VAT needs to be
confirmed and NATC are in correspondence with HMRC to obtain a ruling.
Meeting resumed 8:30pm
COMMITTEE REPORTS
Tourism: No report from the committee
Resolution: To
ratify payment of Kruger plague up to
£300.
(Proposed: Cllr
B Jeffs, Seconded Cllr Yeldham) AGREED UNANIMOUSLY
Watercress Festival: A meeting was arranged between Hampshire
Fare, Chamber of Commerce, Watercress Alliance, and members from the
watercress festival Committee to discuss Hampshire Fare’s total Event
Management of the Watercress festival. Hampshire Fare reported at that
meeting that they don't wish to take on the full responsibility. The
Alresford Chamber of Commerce have prepared a budget and presented plans to
take on the sponsorship and running of the Watercress Festival. The
Watercress Alliance are to re-meeting to discuss their budget and involvement
which will be brought to the next Watercress Festival meeting.
Planning: Seventeen applications have been considered.
Resolution: To ratify the Planning decision which approved the
Caricoli alcohol license.
(Proposed:
Cllr B Jeffs. Seconded: Cllr Power) AGREED
SID: (Speed Indicator
Device) has been requested for
Sun Lane and will be placed at the junction with East
Street. Resolution: For the Environment Committee
to deal with all speed issues. (Proposed:
Cllr Luckham, Seconded: Cllr B
Jeffs) AGREED
Reserve site: Resolution: To uphold Spring
Gardens as a reserve site for the
Alresford area. It will take up to 30 dwellings. (Proposed: Cllr Power, Seconded;
Cllr Middleton) AGREED
Bridge Road: all
councilors were asked to think about the Perins playing field area as a
future development site. It had been suggested this area should be kept for
Key workers/Social/affordable housing.
It was reported that the Scouts are keen to off load their site that
would make an ideal access point to this new development.
Drove Lane Development: Resolution: That Full Town Council ratified the Planning
Committee decision to refuse the Drove Lane Development until a drainage investigation has been conducted and a formal report of
the findings published. (Proposed: Cllr Luckham, Seconded: Cllr Power) AGREED
A letter has been sent to WCC
to refer it to Committee.
GRANTS:
Resolution: To
award a grant to Vitalise (breaks for disabled and rest leave for carers) £179.50.
Decision to defer
to ensure other more appropriate organizations have been approached before
requesting funds from NATC.
Resolution: To award the Alresford
& District Children’s Xmas Tree Fund £600.00.
(Proposed: Cllr
Cattle, Seconded: Cllr Jeffs). AGREED
FINANCE
Payments
Resolution: To approve payments
for August,2007 (£18,424.77). (Proposed:
Cllr Power, Seconded: Cllr Cattle)
AGREED.
The payment for a
car-parking refund to Julia Roberts was questioned. It was explained that she
was the Lloyds Bank manager and had been relocated and therefore no longer
needed a space.
Finance System Procedure Update
It was requested that the Full
Town Council Committee be presented with a ‘budget sheet verses actuals’. It
was explained that the office is at present converting the bookkeeping system
to Sage. So far the pay roll, invoices from April to July, and agreed budgets
from the last meeting has been reconciled. Not reconciled, are payments or
reports. The new bank account with Nat West has now been opened. The Co-op account will not be closed until
all the direct debits have been moved over.
Open Space Funding
Football Pledge
It was explained that at a previous town
council meeting the necessary works around the football pitch were
undertaken by AFC.
A payment of £10,000 for the work carried out has been requested as it
was thought that this had already been agreed. It was suggested to look back through the
minutes of the Recreation and Facilities Committees to confirm the
expenditure for this work had been pledged.
It was also pointed out that this further expenditure from the sports
allocation of the open spaces fund could impact the ability to proceed with
the CPO.
Resolution: That NATC will pay £10,000 from Open Spaces Funds to
the Football Club upon production of the approved minute displaying the NATC
pledged commitment for this expenditure.
(Proposed: Cllr B Jeffs,
Seconded: Cllr Power) AGREED
UNANIMOUSLY
Open Space Fund Breakdown is actually
divided in two parts. One part is the ‘play equipment’ the other for
‘sports’. This had not been fully
explained previously. It will also noted that the year end total figure for
Open Spaces should read 182 and not 192. It was requested that an investigation
into the ‘draw down’ for play equipment be conducted and via it accordingly.
Arlebury Park final payment. Selway Joyce has asked for the final payment to
the Arlebury Park Extension Project however they have omitted to give a
figure. Thus the payment cannot be ratified
ARLEBURY PARK SPORTS AND SOCIAL CLUB UPDATE
Although the report presented at the meeting
was full of good ideas it was thought that the Football Foundations grant
terms must be fully understood and an Extraordinary meeting to be arranged
following a meeting with the Football Foundation. Members of the council are invited to be
present at the Football Foundation meeting at 9.30am
on 26th September. Clerk to
arrange meetings
Arlebury Park Club
Directors have agreed to terminate
the lease following a previous meeting
where NATC had agreed to call in the lease.
Cllr Luckham requested the withdrawal of paragraph 2 below
option three. He explained that the club had obtained backers and had offered
to pay all amounts owing in full. Also
a charter of use was drawn up and agreed by APSSC Committee. He suggested this should be adhered to. He
proposed that APSSC at least be reinstated and let the people who offered to
run the club and pay all creditors in full to be allowed to do so.
Resolution To put decisions regarding the Arlebury Park Sports
and Social Club on the back burner until more information is received.
(Proposed:
Cllr Yeldham, Seconded: Cllr
Cattle) AGREED Abstentions: Cllrs Middleton, Gentry.
Resolution: For Clerk
is to circulate to all Councilors the APSSC Charter.
(Proposed: Cllr
Luckham, Seconded: Cllr Yeldham). Those in favour; Cllrs: Jeffs, Power,Read, Cattle. Abstentions: Cllrs Middleton, Gentry.
It was suggested that trust
now needs to be built up between NATC and APSSC therefore a coherent business
plan was requested from APSSC together with trading figures.
VEXATIOUS CORRESPONDENCE:
Resolution: That if
the individual who has written 57 e-mails and letters continue to submit
similar correspondence a warning be dispatched advising that the Council are
treating this as vexatious and do not have the resources to satisfactorily
handle them.
(Proposed: Cllr Jeffs, Seconded: Cllr Power) AGREED
URGENT BUSINESS
Winchester District Association
Cllr Yeldham explained he was
standing down as Chair for WDA. He
recommended that NATC nominate Barbara Holyome to takeover that position.
Resolution:
To nominate Barbara Holyome. (Proposed:
Cllr Yeldham, Seconded: Cllr
Cattle) AGREED
Remembrance Service
Resolution; To purchased a poppy wreath from the British Legion
and in the absence of the Chair the Vice-Chair Cllr Middleton to attend as
the NATC representative. UNANIMOUSLY
AGREED
Nomination of Town Trustee
A vacancy had arisen on the
Town Trust due to Cllr. Yeldham’s resignation.
Resolution: To nominated Cllr Gentry as a Town Trustee.
(Proposed: Cllr Yeldham, Seconded:
Cllr Middleton) AGREED
Cllr Byrne had verbally
resigned from the Town Trust
Resolution: To nominated Cllr Middleton as a Town Trustee upon
receipt of Cllr. Byrne’s formal resignation. . (Proposed: Cllr Cattle Seconded: Cllr Read) AGREED
MEETING DATES
Resolution: To announce a Special Meeting to update the
Alresford Community of NATC past
commitments and future proposed strategy. Resolution Deferred
Next Full Town Meeting – 7.30pm Thursday 4th
October 2007 at Arlebury Park
The Chair close the meeting at 9:55pm
Chairman’s Signature…………………………………….Date…………………….
|