In Attendance: Cllrs: Cattle
Press: Mo Farrell, Chris Harris, Margaret Gould
Public. Tony Bravery (Alresford & District Community Centre)
Apologises: None
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DECLARATIONS OF INTEREST – Cllrs. Atkins, Yeldham, Orton as Directors of the Eel House Restoration declared a prejudicial interest in Grant (Item 376.1) Eel House Restoration. Cllr. B. Jeffs as a member of the Community Centre Funding Committee declared a non-prejudicial interest in Grant (Item 376.3) Alresford District Community Centre. MINUTES OF THE
MEETINGS held 7th February 2007 Proposed: Cllr.
Jeffs Seconded: Cllr. Atkins. (AGREED.) PUBLIC
PARTICIPATION - None PLANNING General -Of the 15 applications received 14 were returned No Comment. NATC made Comment on the Wood End, Prospect Road application due to neighbours complaining that the site required both landscaping and boundary treatment. This comment was reported to WCC planning. Footpath Perins Scheme – Barratts are happy to lay a footpath through the estate to Perins school but require input from Perins regarding the area outside the boundary of the estate. Clerk to write to inform Perins that their input is needed to progress the scheme. Barratts - Barratts had arranged an official Opening of Stratton Bates Car Park for Thursday 19th April. It was suggested that regular meetings be scheduled with the Barratts’ Site Manager to discuss any complaints the Council office receive which are the direct result of their development work. BUDGET - A debate took place regarding an ‘impending payment’ that would need substantial financing. It was suggested that grant funding should be suspended until available resources were investigated. Finance chairman (Cllr. Atkins) explained that the major sports financing was obtained from external funding and that there were sufficient earmarked reserves to cover the ‘impending payment’. Cllr. Yeldham stated that he felt that the details of the ‘impending payment’ (which was currently discussed under exempt business) should be released to the public as soon as possible. Resolution: To review the grants that had been received Proposed Cllr.
Atkins Seconded Cllr. Yeldham (AGREED) GRANTS The Chair asked the Committee to note that three large grant applications had been received at the commencement of the year and that approval of these grants would seriously deplete grant funds for the remainder of 07/08. The Clerk stated that no Grant Form had been received from the Citizen’s Advice Bureau since the approval of the late grant received just prior to the January 2006 meeting. Eel House – Grant deferred to Town Council due to lack of quorum resulting from number of members declaring a prejudicial interest. Church Graveyard (Statuary obligation) – Resolution: To award a £50 increase. Grant of £1,150 was approved. Proposed Cllr. Jeffs Seconded Cllr. Yeldham (AGREED) Alresford & District Community Centre (ADCC) – Mr Bravery informed the Committee that a WCC grant of £7,000 was solely dependent upon NATC awarding a grant for the sum of £3,500. The Chair asked if Mr. Bravery had sought other quotes for the work. Mr. Bravery stated that emergency action was required when the boiler split which prohibited the lengthy process of multiple quotes. Amendment to Resolution: To grant ADCC £3,500 . Proposed Cllr. Yeldham Seconded Cllr. Jeffs (APPROVED) 3 -2 Vote (Cllr. Atkins objection – Cllr. Middleton abstained) Resolution: To grant ADCC £2,000. Proposed Cllr. Atkins Seconded Cllr. Jeffs (AGREED) Winchester District Youth – Grant deferred. Clerk to write inviting a representative to attend the next General and Policy meeting to answer Cllr. questions relating to the application. OFFICE COMMITTEE Facilities - Cllr. Orton report there were matters that remain outstanding. Fire Officers Assessment has been received by the office. Cllr. Orton to inspect the files left by Studio 4 to ascertain whether NATC were now in possession of all relevant documentation. The final account is not expected to exceed £494,491 (plus £14,663 representing direct orders made by NATC). Defects – Hot water and heating system were now working. Dorlebury to be asked to replace the broken roof slats when they are on site to complete the painting. Utilities – Southern Water and Southern Electricity to be approached to ensure best value is obtained for these commodities. New Office
Miscellaneous Notice Board at Arlebury Park – Clerk to obtain cost for construction and installation. Charges for Council facilities – Item deferred to May meeting for incoming Council to determine. Cllr. attendance
register – Resolution: To maintain a Cllr.
attendance register which notes Cllr. attendance at all meetings, with the figures
of attendance being published quarterly in the Newsletter and on the NATC
website. Clerk to notify any Cllr.
who is in danger of disqualification due to lack of attendance. Proposed
Cllr. Yeldham Seconded Cllr.
Jeffs (AGREED) Posting of Draft Minutes – Resolution: To post draft minutes on the website providing after 7 days no Cllr. objection is received relating to accuracy. Items 377.2.3 and 277.3.4 to be included on the Full Town Agenda as a proposal to incorporate these as new Standing Order directives. PUBLIC RELATIONS Newsletter – It was agreed that the date of the next Newsletter be scheduled for end of June. The theme to be forward plans for the next 4 year term of office. Arlebury Park Opening – A celebrity had still not been found to open the Arlebury Park facility. Clerk to Contact Robert Stelling (22, Rosebery Road) and
Roger Johnson (Itchen Abbas). Cllr.
Yeldham to ask Debbie Thrower. Cllr.
Cattle to ask celebrity living in the Weild area. Public Relations Working Party – It was suggested that the next General and Policy meeting discuss the forming of a Public Relations Working Park. Clerk to include this on next agenda for discussion. DESIGN STATEMENT – The consultation period is now closed with no serious amendments to be implemented. One or two improvement recommendations would be made but no changes were needed to any of the guidelines. The document had received compliments from various quarters. Meeting closed 8.40 GENERAL & POLICY CLOSED COMMITTEE MEETING Held at the Council Office Meeting Room Arlebury Park
8.40pm.
Wednesday 18th April 2007 MINUTES OF THE
CLOSED MEETING held 12th February 2007 Proposed: Cllr.
Yeldham, Seconded: Cllr. Jeffs
(AGREED) Meeting closed 8.45 |
SK RA GS GS SK LO LO RA SK SK / Cllrs SK/ KY/ JC BJ |