Full Town Council Meeting

You are summoned to a meeting of the Full Town Council Meeting to be held at 7.30pm on Thursday 9^th June, 2011

Alresford Recreation Centre, The Avenue, Upper Floor Meeting Room, Alresford.

AGENDA [*PAPERS]

*Note to residents: only Councillors receive attachments but three full sets will be available for the public

on request at the meeting. Any resident may request a full set by giving notice 1 week prior to the meeting.

1. Apologies

2. Declarations of Interest on Agenda Item

3. Minutes of the meeting held 17^th May, 2011 and Exempt Minutes 26^th May. 2011 (attached 1a & 1b)

3.1 Items carried forward

4. Reports (Written)

4.1 County Councillors

4.2 City Councillor

4.3 Police

5. Public Participation (15 minutes for Public Questions)

(Each speaker will be allotted 3 minutes. Questions put in writing at least three working days before the meeting will receive a response at the meeting.)

6. Finance

6.1 Payments:

6.1.1 Resolution: To approve the May 2011 payments. (attached 2)

6.2 Alresford Forum.

6.2.1 Resolution: To approve the Forum annual Invoice of £1,454.40 (attached 3)

6.3 Year End Accounts 2010/11

6.3.1 Resolution: To approve 2010/11 Year End Accounts (attached 4)

7. Grants

7.1 Resolution: To approve a grant of £1,000 to the Alresford Music Festival. (attached 5)

8. Bench outside Post Office (Tramp) (Cllr. Jeffs at meeting)

9. Traffic & Car Parking (attached 6-Cllr. Carpenter at meeting)

10. Councillor Contact (Cllr. Carpenter at meeting)

10.1 Resolution: For Cllr. details to be circulated to all residents together with an associated photograph

to encourage personal Cllr. contact with the community and to stimulate public attendance at meetings.

11 Committee Reports

11.1 Recreation Committee (No Meeting)

11.1.1 Report on damage to ARC with recommendation to investigate cost of installing CCTV

11.2 Environment Committee (No Meeting)

11.3 Tourism Committee (No Minutes)

11.4 Planning Committee

11.4.1 Resolution: To ratify Planning Committee comments of 23^rd May 2011 (attached 7)

11.4.2 Resolution: To inform all applicants & Objectors when their application is

being discussed by the NATC Planning Committee (Cllr. Carpenter at meeting)

11.4.3 Resolution: To invite the Alresford Society to continue to participate as a

Member of the Planning Committee

11.4.4 Resolution: To give the Alresford Society representative voting rights on

the Planning Committee

11.4.5 Resolution: For a formal letter of complaint to be resident in respect of the

cutting back of their trees.

11.5 Facility Committee

11.5.1. Resolution: To reform the Facility Committee

11.5.2 Resolution: To elect Chair of Facility Committee

12. Reports from Outside Bodies (at meeting)

12.1 The Chamber of Commerce

12.3 Winchester & District Association

12.4 Alresford Society

12.5 New Alresford Town Trust

12.6 Perins Trust

12.7 Greening/Climate Change

13. Meeting Dates

13.1 Next Meeting 7.30 on 14^th July, 2011, Town Offices, Upper Meeting Room, Alresford Recreation Centre.

13.2 Calendar of Meeting: (attached 8)

13.2.1 Resolution: To approve the revised meeting schedule from September 2011 - May 2012

Stevie Kavanagh

Town Clerk

New Alresford Town Council

2^nd June, 2011