DRAFT	New Alresford Town Council Meeting of Town Council Held at the Arlebury Park 7.30pm Thursday 10^th September, 2009	09TC
Present	Cllrs. Cattle, Gentry, B .Jeffs, Mansfield, Phillips, Power, Yeldham
Apologises	Cllr. Middleton, Evans, Read
844	In the absence of the Chairman Cllr. Middleton. The Vice-Chair Cllr. Cattle chaired the meeting.
845	Declarations of Interest on Agenda Items - None
846	Minutes of the meeting held on 20^th August, 2009 Resolution: To approve the Minutes of 20^th August, 2009 as true and accurate. Proposed: Cllr. Power Seconded: Cllr. Phillips (AGREED)
847	Actions Carried Forward from 20^th August, 2009 - Letter to Barratts outstanding.
848	District and County Councillor’s Report - Written Reports
849 849.1	Police Presentation in respect of Cold Calling. A launch in respect of this matter is on 29^th September. Police Report. Anti-social behaviour decreased as a result of police foot patrols.
850	Greening Campaign - Presentation. Low Carbon day 30^th January, 2010 and a 2 hr. presentation on greening to be held 6.00pm on 19^th November at the Golf Club. It was considered that Cllr. attendance would encourage members of the community to become more active in Greening issues. Council felt that the Campaign representatives had too high an expectations of Council endorsement in relationship to community commitment to greening issues.
851	Public Participation - None
852	Finance
852.1	Payments Resolution: To approve payments for August 2009 of £28,143.35 Proposed: Cllr. Power Seconded: Cllr. Phillips (AGREED)
852.2	Budget Year to Date - Based on current figures the refreshment facility was anticipated to have over a £16k surplus. All Committees were on target or a little under. Capital expenditure on lighting will result in a long-term cost reduction. A loan which ended in July has produced savings; £1k of this saving will go to pay off another small loan. Anticipated reserves of £67k would be below expectation but this still reflected a positive financial position. Due to the financial climate there was no interest received from our Bank Account and to off-set this Council decided to set-up a deposit account with Nat. West. This account could be accessed and managed via the internet and there will be no penalties imposed. Resolution: To set up an appropriate deposit account with Nat. West Bank. Proposed: Cllr. Gentry Seconded: Cllr. Mansfield (AGREED). It was agreed that an off the shelf audio visual cabinet costing £267 would be purchased as this would be less costly than a custom built cabinet. Balance Sheets to be made available on request. The Finance Clerk and the Finance Chair were thanked for their hard work.	SB
852.3	Grant Form Resolution: To approve the New Grant Form. Proposed: Cllr. Phillips Seconded: Cllr. B. Jeffs (AGREED). Council require the form to be annotated as follows:- Note: Only complete fields which are applicable to your grant application. However all applicants must complete the mandatory fields 1 - 9.	ALL
853	Standing Orders Resolution: To approve the revisions made in respect of Standing Order 37 Appointments to Outside Bodies. Proposed: Cllr. Power: Seconded: Cllr. Phillips (AGREED)	SK
854	Stratton Bates Facility The current facility had been built on the footprint of the old building. Should a larger building be agreed, WCC planning will be the body to ascertain whether a larger premise would be permissible on this site. It was agreed that the project would only proceed if a minimum of 80% of external grants were found and that the new premises was adaptable to multi-use. Cllr. Power to keep Council informed of the project progress. Resolution: That the Stratton Bates project must obtain a minimum of 80% of the overall project costs from external funding and that the new facility must be designed beyond a sole user remit and must demonstrate that it is for the benefit of multi-users. Proposed: Cllr. Power Seconded: Cllr. B. Jeffs (AGREED)
855	Committee Reports
855.1	Tourism Resolution: To approve an autumn cut of the Millennium Trail at a cost of £310. Proposed: Cllr. Phillips. Seconded: Cllr. B. Jeffs (AGREED)	BG
855.2	Environment The list of blocked gullies has been forwarded to HCC and gully clearance is scheduled for 7^th October. Any additional sites for SLR must be forwarded to the Clerk within 2 weeks. All sites require ratification from HCC.. Once approved sites have been agreed a 2 weekly movement schedule must be forwarded to HCC and adhered to, any deviation from the location schedule must be reported immediately to HCC. Clerk to arrange for all verges in Sun Lane to be cut by HCC.	BG
856	Alresford Recreation Centre Council voted for the ARC external sign to be horizontal and read Alresford Recreation Centre. All Cllrs. present agreed that the ARC oval logo not be externally displayed.	SK
857	Outside Bodies
857.1	Town Trust Resolution: To nominate Cllr. Mansfield as a Town Trustee upon the formal resignation of the current Council representative whose term expires 31 October, 2009. Proposed: Cllr. Gentry. Seconded: Cllr. Power. (AGREED)	BM
858	Next Meeting: To be held at 7.30pm on Thursday, 8^th October at Arlebury Park. Meeting Closed at 9.10pm
	Chairman’s Signature…………………………………….Date…………………….